Wavecrest Management · 3 hours ago
Administrative Assistant - Maintenance Coordinator
New York, NY
Full-time
Onsite
Entry Level
1+ years expWavecrest Management is a full-service management company that has been operating since 1979. They are seeking an Administrative Assistant - Maintenance Coordinator to manage communication, schedule maintenance issues, and support the Executive team while maintaining a high level of professionalism.
Real Estate
Responsibilities
Manage all communication methods (emails, phone, mail, real estate work order software, etc.), answer all incoming calls, directly alerting Executive to all incoming calls; take and deliver incoming messages as directed
Schedule and follow – up on all resident maintenance issues regarding their apartment
Arrange repair work for all common areas of the companies building portfolio etc
Order supplies and materials for building maintenance
Communicate information to staff as needed, maintain confidentiality and be a trusted team member
Partner with Executive team as well as senior staff and support assistants
Manage a comprehensive, active calendar and coordinate all logistics:
Anticipate the needs of the Manager and constantly maintain flexibility to handle anything that may arise throughout the day; maintain an excellent track-record of follow-up to detail
Take on Special Projects as needed
Qualification
Required
Strong knowledge of industry processes and regulations
Outstanding communication and interpersonal abilities
An analytical mindset with excellent organizational skills
Minimum of 1+ years' experience at a fast-paced environment providing support to senior level managers and field staff
Must be polished, articulate and on-point
Must be Bi-lingual in Spanish
Always maintain a high level of professionalism & discretion
Ability to multi-task without getting overwhelmed
Independent problem solver, who works well under pressure in a fast-paced environment with shifting priorities
Excellent time management and organizational skills with the ability to prioritize work
Must be Proficient and have advanced Excel and PowerPoint skills
Benefits
Paid holiday, vacation and sick time
Tiered Medical, Dental, Vision Insurance plans offered
Commuter benefits if applicable
On-site parking offered once qualified
Company
Wavecrest Management
Wavecrest is a full-service management company that manages over 21,000 residential units in over 400 buildings.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase