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Raytheon · 5 hours ago

Executive Administrator Coordinator (Onsite)

Woburn, MA

Full-time

Onsite

Mid Level

4+ years exp

Raytheon is a company focused on national defense and security, and they are seeking an Executive Administrator Coordinator to provide executive-level administrative support to the Executive Director. The role involves managing complex schedules, coordinating meetings, and ensuring effective communication within the leadership team.

Intellectual PropertyInternetWeb Hosting

No H1B

Security Clearance Required

U.S. Citizen Only

Responsibilities

Facilitate the efficient utilization of the leader’s time through development and coordination of a complex, constantly changing calendar of appointments, meetings, social engagements, and Raytheon functions with individuals and groups. Tasks include coordinating logistics, reports, materials and communications for calendar events

Keeping executive appraised of all matters requiring timely action

Coordination with other administrative support staff within Raytheon and RTX and ensuring that the standards of professionalism and customer service reflect the values and service standards communicated by the leadership team

Safeguard the confidentiality of Raytheon by exercising discretion in communicating information to internal staff and external partners in handling personal records, file, and similar confidential items

Manage high-level meeting preparation and execution. Tasks may include coordinating agenda items, finalizing materials, scheduling presentations, as appropriate, and preparing minutes

Work logistics around the classified conference rooms and classified VTC rooms

Supervise travel arrangements; manage reimbursements associated with business-related travel; Coordinates with Raytheon Travel on travel costs and finalization of Travel Authorizations and reimbursements

Qualification

Microsoft OfficeTime managementOrganizational skillsCalendar managementTravel logisticsEffective communicationProactiveFlexibleTeam playerAttention to detailResults-oriented

Required

Typically requires an AA/AS degree, Technical/Business School Certificate (or other 2-year post high school training) with a minimum of 4 years of relevant experience

Experience with Microsoft Office - Outlook, Excel, Word and PowerPoint, scheduling and Teams

Ability to obtain Interim Secret U.S. government issued security clearance is required prior to start date

Preferred

Active Secret clearance

Recent experience as a senior administrative assistant

Time management and organizational skills with attention to detail and responsive to customer needs and priorities

Experience with internal and external senior leadership interactions

Excellent written and verbal communication skills, and the ability to interact effectively across all levels of employees, as well as communicate to external partners

Effective email and calendar management; managing complex schedules, understanding priorities, scheduling meetings, and resolving conflicts effectively and efficiently

A team player who is proactive, flexible, results-oriented, and comfortable in a fast-paced, changing environment and able to work independently with minimal direction

Ability to exercise initiative and independent judgment in managing senior level schedules and the office's daily activities

Demonstrate the ability to adapt to changing schedules or priorities, and respond as necessary to manage completion of tasks and projects

Must have the ability to organize and coordinate travel logistics, scheduling, meetings and multi-communication efforts