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Texas Department Of Criminal Justice · 4 days ago

Administrative Assistant IV - Research and Planning - Huntsville (028112)

United States-Texas-HUNTSVILLE

Full-time

Onsite

Mid Level

3+ years exp

The Texas Department Of Criminal Justice is seeking an Administrative Assistant IV for their Research and Planning department. The role involves providing and coordinating administrative support including preparing and editing reports, managing filing systems, and assisting in program planning and execution.

Government Administration

Responsibilities

Performs advanced technical assistance work for an agency program; prepares, interprets, and disseminates information concerning agency programs and procedures; and assists in the implementation of program planning

Coordinates the preparation, editing, and distribution of correspondence, reports, studies, forms, and other documents; and responds to inquiries regarding technical program and administrative rules, regulations, policies, and procedures

Participates in the planning and execution of an agency program; coordinates work with organizational units of the agency; and assists in analyzing and seeking solutions to problems

Develops and maintains filing, record keeping, and records management systems to include automated information systems; compiles and edits data for charts, graphs, and databases, makes calculations, and prepares administrative and statistical reports; and researches, composes, designs, and edits agency forms and reports

Researches, composes, designs, and edits agency publications, forms, manuals, and reports; and assists in the preparations of presentations

Performs a variety of marginal duties not listed, to be determined and assigned as needed

Qualification

Microsoft Office SuiteAdministrative supportRecord keepingTechnical report preparationData analysisProblem-solvingCommunication skillsOrganizational knowledge

Required

Graduation from an accredited senior high school or equivalent or GED

Three years full-time, wage-earning clerical, administrative support, technical program support, or program administration experience. Fifteen semester hours from a college or university accredited by an organization recognized by the Council for Higher Education Accreditation (CHEA) or by the United States Department of Education (USDE) may be substituted for each six months of experience

One year full-time, wage-earning accounting or numerical detail work experience

Knowledge of office practices and procedures

Knowledge of business terminology, spelling, punctuation, and grammar

Skill to communicate ideas and instructions clearly and concisely

Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public

Skill to interpret and apply rules, regulations, policies, and procedures

Skill in problem-solving techniques

Skill in the use of computers and related equipment in a stand-alone or local area network environment

Skill to prepare and maintain accurate records, files, and reports

Skill to review technical data and prepare technical reports

Skill in the electronic transmission of communications

Skill to make arithmetic calculations

Skill in the use of Microsoft Office Suite or equivalent to include word processing, spreadsheet, database, or presentation software programs

Preferred

Experience in the use of Microsoft Office Suite or equivalent to include word processing, spreadsheet, database, or presentation software programs preferred

Knowledge of agency and departmental organizational structure, policies, procedures, rules, and regulations preferred

Skill to type 45 words per minute (with no more than 10 errors) preferred