University of Michigan · 13 hours ago
Admin Asst Senior Healthcare/ Intermediate
Ann Arbor, MI
Full-time
Hybrid
Mid, Senior Level
2+ years expThe University of Michigan is one of the largest healthcare complexes in the world, and they are seeking a Senior Administrative Assistant for their Division of Rheumatology. This role involves providing high-level support to faculty leadership, managing complex schedules, coordinating events, and handling sensitive information with discretion.
E-LearningEducationHigher EducationUniversities
Responsibilities
Provide complex calendar management in support of faculty exercising discretion and judgment to analyze and appropriately prioritize complicated and challenging schedules; respond to frequent changes in schedules; screen the purpose of meeting requests; set priorities when there is a conflict; obtain information regarding the meeting and provide faculty with background information needed for meetings
Act as lead and main point of contact for managing all Divisional conference, seminars, and grand rounds, etc
Manage long-term coverage, vacation coverage and part-time pager coverage for faculty
Coordinate meetings, symposiums and other large events including reserving meeting rooms, arranging catering and AV needs, manage travel arrangements and process honoraria, prepare and distribute agendas and other meeting materials
Assist faculty with correspondence and calendar management. Maintain CV, Elements CV, biosketches and Other Support
Procurement of office, laboratory supplies, equipment and professional society memberships. Establish service contracts, track invoices and payments to vendors. Request payment of honorariums, consultant fees and other payments to individuals
Create forms, excel spreadsheets, databases and PowerPoint presentations including formatting of tables and graphics, as they relate to divisional leadership functions
Assist with annual projects, faculty orientation, faculty evaluations, alumni database management
Assist with completing clinic closing process and documentation; assist with completing and submitting faculty vacation via QGenda
Occasional interaction involving matters of a highly confidential or sensitive nature may include contacts with university officials, government officials, administrators, potential and existing donors as well as patients
As part of the administrative team, participate in team meetings, assist team members, provide coverage for other administrative positions, participate in continuous improvement to protocols and processes
Additional duties as assigned
Qualification
Required
4+ years progressively responsible administrative experience
Highschool Education or equivalent
Proven ability to prioritize, have exceptional organizational skills, meet deadlines and produce detailed and accurate work
Demonstrated ability to work successfully within a team and also independently and exercise good judgment
Excellent computer skills (especially in Microsoft, Google and calendaring platforms)
Proven ability to assess and handle highly sensitive and confidential matters with discretion and integrity
Strong interpersonal skills
Excellent written and oral communication skills
Flexibility with schedule
2-4 years administrative experience
Highschool Education or equivalent
Preferred
Proactive team member willing to assist other team members as needed and meet multiple concurrent deadlines independently
Experience in Adobe Photoshop
Experience with University systems
Considerable knowledge of University policy and procedures
Benefits
Excellent medical, dental and vision coverage effective on your very first day
2:1 Match on retirement savings
Company
University of Michigan
The mission of the University of Michigan is to serve the people of Michigan and the world through preeminence in creating, communicating, preserving, and applying knowledge, art, and academic values, and in developing leaders and citizens who will challenge the present and enrich the future.
10001+ employees
H1B Sponsorship
University of Michigan has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (662)
2024 (594)
2023 (787)
2022 (473)
2021 (411)
2020 (324)
Funding
Current Stage
Late StageTotal Funding
$359.75MKey Investors
Michigan Economic Development CorporationNational Institutes of HealthBreakthrough T1D
2025-07-17Grant· $1M
2025-06-07Grant· $1.17M
2025-04-23Grant
Leadership Team
Greg McGuire
Managing Director, Mcity
Robert Goodspeed
Chair, Urban and Regional Planning Program
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