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SAIC · 3 hours ago

Administrative Specialist

Princeton, NJ

Full-time

Hybrid

Senior Level, Lead/Staff

$40K/yr - $80K/yr

8+ years exp

SAIC is seeking an Administrative Specialist to support their customer, NOAA GFDL, in Princeton, NJ. The role involves providing administrative and technical support, managing travel coordination, and overseeing library and document management.

Information TechnologySecurityService IndustrySoftware

Work & Life Balance

No H1B

U.S. Citizen Only

Responsibilities

Provide administrative and technical support, utilizing various office computer programs, to assist multiple internal and external customers of the OAR GFDL

Disaster Recovery Planning

Manage the records database system

Serves as the central point of contact for arrivals and departure coordination

Collect, input, and remove information in the records management database

Travel Coordination and Traveler Assistance

Coordinate international and domestic travel for the organization

Communicate orally and in writing to travelers to answer questions or provide information

Input personal information for each traveler into E2 system

Library and Document Management

Acquire library materials to support the mission of the lab

Process interlibrary loan requests from the electronic database

Monitor manuscript spreadsheet and create purchase order for GFDL authored manuscript

General Administrative Services and Support

Provides general office support, such as scanning, copying, and mailing as needed

Processing of administrative paperwork and other administrative duties

Qualification

Technical document preparationMS Office proficiencyDisaster Recovery PlanningRecords managementTravel coordinationLibrary managementCommunication skillsTeamwork

Required

High School and eight (8) years or more of related experience

Related scientific or technical discipline

Four years of specialized experience in determining information technology effects on the organizational structure and determining the ability that IT can support/meet organizational goals

At least 8 years of specialized experience, a degree is not required

Ability to obtain and maintain a Public Trust clearance which requires US Citizenship

Skill in preparing technical and administrative documents, reports, and oral and written presentations

Good oral and written communication skills

Proficient in standard software such as Adobe, MS Office tools (PowerPoint, Excel, Word)

Demonstrated skills in reviewing and safeguarding government issue documents with PII

Ability to work independently and with a team

Skill in the use of administrative computer software

Ability to work independently and self-direct work

Impeccable communication skills