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Colliers · 1 day ago

Real Estate Assistant

Appleton,WI,US

Full-time

Onsite

Entry Level

2+ years exp

Inland Family of Companies is seeking an experienced Real Estate Assistant to join their Fox Valley team. This role involves connecting internal teams and external clients through organizational support, marketing coordination, and administrative service, while thriving in a fast-paced environment.

Commercial Real EstateProperty ManagementReal Estate

Responsibilities

Facilitate listing process for new and existing listings

Manage active listings on commercial real estate exchanges and Colliers internal databases

Partner with other Client Service Coordinators to create, manage and update property brochures and flyers for active listings

Coordinate signage installation and inventory for Fox Valley office

Assist with the execution of marketing materials

Prepare and manage mailers, postcards and flyers

Ensure service coverage and seamless team project continuity for the daily needs of the brokerage operations by coordinating closely with administrative staff, researchers, marketers, and brokers on property marketing, proposal presentation, email and social media content, broker opinion of values and other materials as requested

Provide general administrative support to the Fox Valley office

Support office operations by submitting expense reports, completing credit card requisitions, sending documents, managing mail, answering the main phone line, and greeting guests and visitors

Assist in scheduling and organizing internal and external meetings, conference calls and appointments, including but not limited to, copying and assembly of documents for distribution, site reservations, food orders and attendance confirmations

Ensure office supplies and kitchen are properly stocked and manage purchasing for the office

Draft and track Service Agreements and Purchase Orders

Upload invoices, submit leases, and maintain COIs

Update directories, welcome letters, renewal notices, and handbooks

Coordinate move-ins/outs and manage bookings

Assist with invoice coding, key/badge access, and reviewing security footage

Qualification

Real estate experienceProperty managementMicrosoft OfficeAdobe AcrobatCommunication skillsCanvaPhotoshopSmartsheetYardiDocuSignAngusMultitaskingOrganization skillsTeam-oriented mindsetIndependent work