American Addiction Centers · 1 week ago
Executive Assistant - Hybrid
Brentwood, TN
Full-time
Hybrid
Senior Level
5+ years expAmerican Addiction Centers is a company focused on providing compassionate care for individuals struggling with addiction and mental health disorders. They are seeking an Executive Business Partner to support the CEO and CFO in managing executive operations, scheduling, and communications to ensure operational excellence.
Addiction TreatmentHealth CarePharmaceutical
Responsibilities
Own end to end calendar strategy for the CEO and CFO CAO with weekly priority alignment and daily triage to protect focus time and critical meetings
Maintain a rolling 2-to-4-week view of each executives commitments, risks, and decision points and proactively resolve conflicts before they become urgent
Establish scheduling service levels including response timelines, pre-reads required, and meeting purpose requirements to reduce low value meetings and improve throughput
Set meeting standards including agenda requirement, pre-reads, attendee clarity, and decision owner to improve meeting quality and reduce rework
Capture concise notes for key meetings with clear decisions, action items, owners, and due dates and publish within a defined timeframe such as same day or within an appropriate amount of time considering the stakeholders and nature of notes being documented
Run follow up cadence to drive closure of action items and escalate stalled items to the appropriate executive with options and recommended next steps
Draft and quality check executive communications for clarity, tone, and accuracy and ensure messages align to leadership intent
Manage inbound requests by routing, prioritizing, and closing the loop with stakeholders so the executives do not become the bottleneck
Maintain high discretion standards for sensitive information and ensure confidential materials are handled securely across email, shared drives, and meetings
Create, edit, and maintain executive ready slides in Google Slides with the ability to translate rough input into a clean narrative and visually consistent deck
Maintain a repeatable slide template system for leadership updates including monthly operating reviews, lender updates, board style summaries, and internal business reviews
Coordinate data inputs with Finance, HR, and Operations and ensure version control so executives are presenting the latest and accurate materials
Own supplemental program management for executive priorities by maintaining a simple tracker of milestones, owners, risks, and decisions required
Coordinate cross functional deliverables with clear deadlines and structured check ins, ensuring outputs are executive ready and on time
Identify workflow improvements and automation opportunities across executive processes such as scheduling, meeting preparation, and documentation to increase efficiencies and reduce friction
Other duties as assigned
Qualification
Required
5-7+ years of experience supporting C level executives, ideally both a Chief Executive Officer and/or Chief Financial or Administrative Officer, in highly regulated, high accountability environments such as healthcare, legal, financial services, or professional services organizations, where discretion, precision, and follow through are critical
Strong experience building, editing, and maintaining executive level presentations and communications, with Google Workspace as the primary toolset and working knowledge of Microsoft Office
Expert level calendar management and time triage with strong judgment and boundary setting
Strong note taking and synthesis skills with the ability to convert discussion into decisions and action plans
Advanced proficiency in Google Workspace including Google Calendar, Gmail, Drive, Docs, Sheets, and Slides, with working knowledge of Microsoft Office
High comfort coordinating across executives, senior leaders, and external partners with professionalism and discretion
High trust and confidentiality with excellent judgment and maturity
Bulldog mindset with proactive follow through and the ability to push respectfully for completion without being prompted
Optimization mindset with a bias toward simplifying workflows, reducing meeting load, and improving executive throughput
Calm under pressure, highly reliable, and able to operate independently in a remote/hybrid environment
Prolonged sitting at a desk
Must be able to lift 15 pounds at a time
Preferred
Bachelor's degree preferred or equivalent experience supporting senior executives in complex environments
Benefits
Company matching 401K
Medical
Dental
Vision
Life insurance
Company
American Addiction Centers
American Addiction Centers is a national behavioral healthcare provider focused on addiction treatment and rehabilitation.
1001-5000 employees
Funding
Current Stage
Public CompanyTotal Funding
$124.97MKey Investors
Deerfield
2020-01-30Post Ipo Debt· $12M
2015-10-01Post Ipo Equity· $100M
2015-07-03IPO
Leadership Team
Fred Trapassi
NE Region CEO
Joy Sutton
Vice President of Brand and Communications
Recent News
Behavioral Health Business
2025-08-26
Company data provided by crunchbase