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Cypress-Fairbanks ISD · 18 hours ago

Administrative Assistant II, Special Education Programming

Cypress, TX

Full-time

Onsite

New Grad, Entry Level

$37K/yr - $37K/yr

Cypress-Fairbanks ISD is seeking an Administrative Assistant II for Special Education Programming. The role involves supporting the Assistant Director and coordinators with various office responsibilities, maintaining schedules, budgets, and processing orders, while ensuring confidentiality and effective communication within the department.

EducationPrimary EducationSecondary Education

Responsibilities

Perform office responsibilities for Assistant Director of Special Education Programming, Elementary & Dyslexia Special Education Coordinators

Receive incoming calls, make proper referrals, and take messages

Maintain daily and weekly schedules for Assistant Director of Special Education Programming, Elementary & Dyslexia Special Education Coordinators

Perform routine word processing on computers including correspondence, memorandums, flyers/handouts; design and type forms and specialty flipcharts used for programming; responsible for maintaining disks, data bases and keeping ongoing files

Create and maintain an up-to-date budget for Elementary & Dyslexia Special Education Coordinators, Adapted PE, and Special Olympics. This includes maintaining Excel spreadsheet with purchase orders recorded and monitoring through eFinance that purchase orders have been received and paid. In Spring work with Coordinators to submit new budgets for next school year

Process purchase orders for Elementary & Dyslexia Special Education Coordinators, Adapted PE, and Special Olympics which includes preparing materials requests, obtaining quotes, and getting approvals before inputting into eFinance

Work with HSSETS to log and add Edgenuity courses for students needing Grade Repair

Coordinate FMNV orders for all elementary campuses four times year. This includes working with HEB to get items in stock, help with delivery in mailroom, sort and box items and create PUDS to distribute to campuses

Process payroll for Special Olympics

Update Dyslexia PEIMS student information in eSchools

Coordinate APE Referrals

Build courses and assign course credit in Cy Fair Professional Growth System for Coordinators

Liaison for ESS Staff Shirt Orders. Collaborate with vendor to create web store, communicate with ESS staff, and distribute orders for Special Education department twice a year

Organize monthly meetings for HSSETS

Process media requests for programming department

Perform copying for special education coordinators. routine filing and maintain up-to-date files and databases for the programming department

Perform other duties assigned by the Director of Special Education

Regular and reliable attendance is an essential job function

Qualification

Word processingExcelBasic bookkeepingGoogle DocsOutlookMulti-taskingBasic office proceduresConfidentiality

Required

High School diploma or GED

Working knowledge of basic office procedures and machines

Strong computer background with emphasis on word processing, charts/tables, spreadsheets, etc. preferable Word, Excel, Access, Power Point, Google Docs and Outlook

Experience or knowledge in basic bookkeeping

Ability to maintain a high level of confidentiality

Must be oriented and able to multi-task