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WVU Medicine · 1 day ago

Associate Project Manager-PDC

Morgantown, WV

Full-time

Onsite

Mid Level

3+ years exp

WVU Medicine is a healthcare organization that is seeking an Associate Project Manager to lead the planning and design process for various construction projects. The role involves coordinating project logistics, managing project teams, preparing project schedules, and ensuring compliance with regulatory standards.

Health CareHospitalMedical

Responsibilities

Utilizes all knowledge and experience to lead the entire planning and design process, project delivery planning, bidding and selection, construction execution, medical equipment planning and procurement, owner furnished equipment planning and procurement, and coordination of all project logistics. Project sizes up to $10 million with construction teams up to 25 people

Mentors and supervises PDC Trades Teams throughout the duration of their projects

Develops clear and concise estimates for renovations and improvement requests, including accurate work scope descriptions and accurate estimates of cost; includes recommendations for alternate means of problem solution; with monitoring by Manager of Planning, Design & Construction and Project Managers

Develops and leads communication plan for projects to ensure full transparency and understanding of the project by leaders, user departments, stakeholders, patients, and visitors

Prepares and develops detailed project schedules and work scopes for new construction and renovation projects as assigned for customer/stakeholder approval

Reviews bids and negotiates fee proposals of consultants and coordinates activities of architects, consultants, contractors, and others

Represents WVU Medicine as the reviewer of professional service billings to ensure requests align with work performed

Prepares and provides project status reports and project schedules for stakeholders and senior leadership

Provides recommendations on project costs analysis and alternatives to deliver projects on time and on budget

Acts as a consultant to leadership in determining the best construction delivery method for each project. Reviews project delivery outcome and keeps detailed historical records of lessons learned

Skillfully navigates the wide array of tasks and responsibilities required to successfully deliver projects while providing the highest level of customer service

Leads approval process for all user groups and well communicates the scope of work and cost implications of project intricacies. Leads change management initiatives with the user group to keep project on time and within budget, utilizing LEAN processes

Responsible for project compliance during design, construction, and closeout for any and all regulatory agencies having jurisdiction including, but not limited to, Joint Commission, CMS, West Virginia State Fire Marshall, and OHFLAC

Manages and reviews for accuracy all project files and documents throughout the course of a project and during project achieve. Project files and documents include contracts, drawings, addendums, bulletins, specifications, submittals, installation and operations manuals, as-built documentation, and other related project files

Manages all approvals and signoffs of sample materials, mockups, floor plans, etc by department stakeholders for each project and reviews for compliance of all WVU Medicine brand standards

Leads all applicable user groups through project design, bid selection, construction, move in, and go-live in an efficient, safe, considerate manner focusing on positive outcomes for employees and patients

Directs all reviews of plans, specifications, drawings, and other project documents with stakeholders, vendors, and design teams to ensure proper installation and operation of any and all equipment and/or systems

Directs, supervises, monitors, and coordinates different tradespersons and contractors by daily visiting their assigned projects, in the completion of their assigned construction work towards the timely and cost–effective completion of all assigned projects

Responsible for directing all expenses regarding equipment, owner furnished equipment, construction, design, change orders, project scope changes, and other capital expenses, ensuring the project remains at or below budget

Review and/or approve shop drawings, change directives (field work orders), request for information, and change orders as necessary

Manages change order log. Tracks all project expenses constantly. Maintains all budget vs expense documentation and project schedule

Manages the activities of contractors, vendors, and WVU Medicine personnel to follow all facility procedures. Communicates the varies activities to leadership and employees as necessary to avoid impacts to daily operations

Leads collaboration of all applicable hospital stakeholders and coordinates necessary interruption of services with Operations, hospital utilities, energy partners, and other stakeholders

Alerts appropriate leadership staff of any and all unforeseen conditions and issues found to minimize impacts to project schedules and budgets

Transitions projects to health system departments at occupancy. Closes out projects at completion, ensuring all final invoices and contractual commitments have been processed

Performs all above duties with dedication to the highest level of customer service for all care team members and patients

Assembles and submits for processing quotations, requisitions, and other contract data for projects

Qualification

Bachelor’s Degree3 years construction experiencePMP certificationMaster’s DegreeArchitectEngineering LicenseCHC certificationCHFM certificationHealthcare system experienceBuilding systems knowledgeConstruction techniques knowledgeConstruction software proficiencyCodesRegulationsCommunication skillsInterpersonal skillsOrganizational skillsProblem-solving skills