Apply on Employer Site

State of Oregon · 21 hours ago

Administrative Specialist 2/ISDS Coordinator (Lakeview)

Salem, OR

Full-time

Onsite

Mid Level

$5,206/mo - $6,863/mo

3+ years exp

The State of Oregon's Department of Corrections is seeking a motivated individual for the role of Administrative Specialist 2/ISDS Coordinator at Warner Creek Correctional Facility. The position involves managing staff deployment and scheduling functions while ensuring compliance with policies and regulations.

GovernmentRecyclingSustainabilityWaste Management

No H1B

Responsibilities

Initiating, preparing, and maintaining master staffing plans, schedules, and rosters

Monitoring time and attendance, overtime, leave usage, and absenteeism

Producing management reports, audits, and reconciliations to support operational decision-making

Working closely with facility leadership to maximize staff deployment efficiency and minimize overtime costs

Serving as the facility lead for the Institution Staff Deployment System (ISDS)

Ensuring data accuracy, system compliance, historical recordkeeping, and reporting to the Superintendent, Assistant Superintendent of Security, and DOC Central Office

Identifying trends, researching discrepancies, and coordinating with supervisors, Human Resources, payroll, and employees to resolve issues

Coordinating training and meeting coverage

Supporting Field Training Programs

Facilitating semi-annual shift and days-off bids and annual vacation bids

Auditing seniority lists and preparing bid materials and awards

Assisting with trial service assignments, represented promotional processes, collective bargaining agreement administration, FMLA/OFLA tracking, early return-to-work coordination, and safety-related staffing needs

Participating in meetings and staying current on ISDS system updates

Providing administrative and operational support to ensure consistent, compliant, and effective staffing across the institution

Qualification

Staff deployment managementScheduling operationsData accuracyInterpreting lawsPoliciesTechnical support functionsProject coordinationOral communicationWritten communication

Required

Three years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis

An associate degree in general office occupations and two years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis

An equivalent combination of education and experience

Skill in interpreting laws, rules, policies and procedures and applying interpretations to specific situations

Skill in performing technical or administrative support functions requiring independent judgment, decision making and problem resolution

Skill in communicating orally to explain decisions, services, or programs, or resolve problems through negotiation

Skill in making independent judgments and decisions in the application and explanation of laws and rules or policies and procedures

Skill in composing written communications such as responses to inquiries, narrative reports, instructional materials, etc

Skill in coordinating diverse activities to ensure completion of projects, tasks, and assignments