Trademark Property Company · 2 weeks ago
Administrative Assistant/AR/AP Clerk
Baton Rouge, LA
Full-time
Onsite
Entry, Mid Level
2+ years expTrademark Property Company, based in Fort Worth, Texas, is a full-service real estate firm specializing in the development, investment, and management of properties. The Administrative Assistant/AR/AP Clerk is responsible for the financial and administrative operations of a property, assisting with day-to-day accounting and serving as the primary point of contact for tenants.
Real Estate
Responsibilities
Accounts Receivable: This person would likely be in charge of invoicing tenants and following up on late payments to ensure rent and other fees are collected on time
Accounts Payable: They would also handle the payment of bills for the property, such as utilities, maintenance, and supplies. This includes verifying invoices, processing payments, and maintaining vendor files
Clerical Support: The employee would likely handle a variety of office tasks, such as filing documents, managing physical and digital records, and handling correspondence
Customer Service: This person would be the first point of contact for tenants, answering phone calls, responding to emails, and addressing general inquiries or directing them to the appropriate person
Office Management: They might be responsible for ordering office supplies, managing office equipment, and organizing meetings or events
Lease Administration: They could also assist with lease renewals and maintaining tenant files, ensuring all documents are current and correctly filed
Qualification
Required
A High School Diploma or equivalent (GED)
Financial Software Proficiency: Experience with accounting software such as QuickBooks, Yardi, or similar platforms is essential for managing accounts receivable and payable
Attention to Detail: Meticulous attention to detail is crucial for ensuring accurate invoicing, payment processing, and record-keeping
Accounts Receivable/Payable Knowledge: A solid understanding of basic accounting principles, particularly related to managing A/R and A/P cycles, is required to track payments and handle invoices
Collections Experience: The ability to professionally and effectively follow up on late payments and manage tenant accounts is a valuable skill
Organizational Skills: Strong organizational skills are necessary to manage digital and physical files, track documents, and handle clerical tasks efficiently
Communication Skills: Excellent verbal and written communication skills are critical for providing good customer service, handling tenant inquiries, and managing correspondence
Customer Service Orientation: A professional and patient demeanor is important when interacting with tenants and addressing their needs, both over the phone and in person
Office Suite Proficiency: Familiarity with Microsoft Office Suite (Word, Excel, Outlook) or similar software is a must for document creation, data management, and correspondence
Problem-Solving Abilities: The capacity to handle routine issues, address tenant concerns, and manage office logistics independently is a key administrative qualification
Benefits
Medical, Dental, & Vision: Coverage through United Healthcare
Disability & Life Insurance: Employer-paid short-term/long-term disability and life & AD&D insurance.
Paid Leave: Up to 4 weeks of paid maternity leave and 2 weeks of paid paternity leave.
401k: With a company match of 50% on the first 5% of your contributions.
Paid Time Off (PTO): 15 days of PTO are accrued from your first full pay period.
Paid Holidays: You will receive 10 paid holidays per year, plus a paid birthday holiday and 2 paid volunteer days.
Additional Company-Paid Benefits: Access to HealthJoy for telehealth and advocacy services, and Rocket Lawyer for legal services.
Company
Trademark Property Company
Trademark Property Company is a full service real estate firm based in Texas.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Terry Montesi
Chairman - CEO
Scott Elrod
Chief Financial Officer
Recent News
2025-11-19
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