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State of Oregon · 1 day ago

Court Operations Specialist (Judicial Assistant for the Honorable Michelle Bartov)

Salem, OR

Full-time

Onsite

Mid Level

$56K/yr - $87K/yr

4+ years exp

The Oregon Judicial Department serves the public and is seeking a Court Operations Specialist to provide clerical support to the Honorable Michelle Bartov. This role involves maintaining the judge's schedule, preparing court documents, and assisting with courtroom operations.

GovernmentRecyclingSustainabilityWaste Management

No H1B

Responsibilities

Providing moderate-to-complex clerical support to the judge

Fully maintain the judge’s schedule

Organize the assembled materials

Notify parties

Schedule and coordinate court appearances and meetings

Track case status assigned to the judge

Perform data gathering or limited legal research about cases

Assist attorneys and the public regarding all courtroom operations

Prepare and processes a variety of court documents requiring a broad knowledge of court operations and legal terminology and format

Review for accuracy and completeness and scan such documents in the court’s internal software system

Function as the backup court clerk during court proceedings

Help jurors and operate recording equipment

Spend time training and mentoring new staff

Use established policies and procedures to perform work

Ensure statutory requirements are met

Participate in statewide or local committee meetings

Make recommendations regarding future improvements in processes and procedures

Assigned tasks may be changed to accommodate workload and organizational needs

Qualification

Clerical supportCourtroom experienceDocument preparationCustomer serviceData entryWriting skillsOrganizational skillsCommunication skills

Required

The qualified candidate must have a high school diploma or equivalent

Four (4) years of responsible administrative experience in a moderately complex office or business setting demonstrating the knowledge, skills and abilities needed for the position

Any combination of education and experience equivalent to four (4) years of experience that typically supports the knowledge, skills, and abilities for the position

Experience performing a variety of clerical or administrative tasks in a business or professional environment

Experience using a computer and different applications to accomplish a variety of tasks that involve data entry, looking up accounts or cases, scheduling events in electronic calendars, and updating information

Experience providing customer service to a variety of individuals in challenging circumstances

Skill in writing and reviewing documents for accuracy, content, grammar, and punctuation

Experience working in a courtroom, court system or other legal environment

Benefits

We pay 95% to 99% of medical insurance premiums for full-time employees [OR up to 99% of medical insurance premiums for part-time employees], including mental health coverage.

10 paid holidays, 2 floating holidays, 3 personal business days, separate sick and vacation paid leaves (prorated for part-time employees), and other employee benefits such as optional insurances and flexible spending plans.

OJD will pay you a 5% allowance for bilingual skills (includes ASL) if you can pass a skills test and are assigned to use those skills on the job!

You are potentially eligible for a 5% annual increase.