University of Houston · 5 hours ago
Office Coordinator - Architecture and Design Department
Houston, TX
Full-time
Onsite
Mid Level
$16.63/hr - $18.73/hr
3+ years expThe University of Houston is seeking an Office Coordinator for its Architecture and Design Department. This role is responsible for coordinating office activities, managing daily operations, and providing comprehensive administrative support to the Dean’s Office.
E-LearningEducationUniversities
Responsibilities
Coordinating the activities of clerical staff in performing general office duties
Processing payroll and personnel transactions, and auditing and maintaining accurate records on same; preparing or assisting in preparing Position Action Requests (PARs)
Monitoring personnel budget and expenditure activities on unit accounts; advising supervisor of status of accounts; distributing and processing timesheets
Coordinating travel arrangements for faculty and/or staff and processing travel reimbursement forms
Assisting faculty and/or staff with personnel-related issues, such as health insurance, direct deposit, holidays, training programs, and so forth
Ordering office supplies and materials and maintaining an adequate stock at all times
Performs other job-related duties as assigned
Serve as the first point of contact at the front desk by greeting visitors and managing checkouts for equipment, keys, microphones, and laser pointers
Coordinate building repairs and maintenance by submitting FIXIT and other work order requests
Manage office supply inventory and orders for both the Dean’s Office and Student Services Office (SSO)
Oversee postal services and guest parking validations (excluding Dean’s Guest Parking Reservations)
Act as the primary contact for copier repairs, maintenance, and supply replenishment for the Dean’s Office and SSO
Assist with planning and coordinating special events, including permits, required forms, and catering arrangements (excluding alumni events)
Process faculty, staff, and student reimbursements in compliance with university policies
Manage vendor invoice payments and initiate new vendor ID setups
Maintain property tags and coordinate Off-Campus Equipment forms through DocuSign (with Antonio as backup)
Qualification
Required
Requires a basic knowledge of grammar, spelling, punctuation and simple mathematical functions like percentages, ratios, etc. as might normally be acquired through attainment of a high school diploma or GED
Requires a minimum of three (3) years of directly job-related experience
Benefits
Health insurance
Company
University of Houston
The doctoral degree-granting and largest university of the University of Houston system.
5001-10000 employees
H1B Sponsorship
University of Houston has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (107)
2024 (76)
2023 (80)
2022 (42)
Funding
Current Stage
Late StageTotal Funding
$9.3MKey Investors
National Institute for Innovation in Manufacturing BiopharmaceuticalsUS Department of EnergyCancer Prevention and Research Institute of Texas
2024-04-09Grant
2023-10-05Grant· $2M
2018-09-19Grant· $4M
Leadership Team
Arthur Conklin
Professor Emeritus
Brené Brown
Huffington Endowed Chair + Research Professor
Recent News
2025-12-04
2025-10-25
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