Stanford University · 1 day ago
Event Coordinator
Stanford, CA
Full-time
Hybrid
Entry Level
$29.82/hr - $35.86/hr
2+ years expStanford University is seeking an Event Coordinator to support the Alumni Events team and the Stanford Open Minds project team. The role involves project management, event planning, customer service, and financial administration for various alumni-related events.
EducationHigher EducationUniversities
Responsibilities
Support the design, planning, implementation, and coordination of Stanford events
Contribute to vendor and site selection, arrangements, and scheduling
Coordinate event registration and confirmations
Process purchase requisitions and invoices; track event expenses
Provide general administrative assistance for department; handle phone calls, emails, and other correspondence relating to event(s)
Liaise with donors, alumni, senior staff, faculty, trustees, and other staff
Coordinate facility, exhibit set-up, equipment, and catering requirements. Provide on-site support, such as check-ins, directions, equipment set-up, and event parking
Run database lists, and communicate registration status, reports, and data
Manage meetings, schedules, invites, note taking, etc
Contribute to and manage elements of projects in Airtable and Asana (Project Management tools)
Create and update slide shows on Power Point and google slides
Update, maintain, and manage photo and digital asset database
Light copy writing and editing of marketing materials, websites, and emails
Liaise with donors, alumni, senior staff, faculty, trustees, and other staff
Work with staff and alumni volunteers by coordinating onsite event logistic support
Qualification
Required
Associate degree and two years of relevant experience or combination of education and relevant experience
Knowledge of supporting events
Ability to manage shifting priorities and handle numerous time-sensitive projects with multiple deadlines
Ability to work independently and be self-motivated
Demonstrated ability in problem solving, taking initiative, judgment, and decision-making
Excellent interpersonal, communication, time management, and customer service skills. Must be well organized and detailed oriented
Knowledge of Microsoft Office suite and other online documents, such as Google Docs
Ability to interact with a broad spectrum of customers
Preferred
Bachelor's degree and/or 3 years of relevant experience
Excellent communication skills (verbal and written) and the ability to represent the university professionally both internally and externally
Strong interpersonal skills; tact and flexibility in working with diverse population groups
Sound judgment, the ability to analyze problems
Computer proficiency and the ability to learn new systems
Ability to work both independently and as part of a team
Exceptional customer service skills with the ability to cultivate relationships
Benefits
Career development programs
Tuition reimbursement
Family care resources
Superb retirement plans
Generous time-off
Excellent health care benefits
Free commuter programs
Ridesharing incentives
Discounts
Company
Stanford University
Stanford University is a teaching and research university that focuses on graduate programs in law, medicine, education, and business.
10001+ employees
Funding
Current Stage
Late StageTotal Funding
$26.52MKey Investors
National Institutes of HealthCalifornia Institute for Regenerative MedicineGRAMMY Museum
2025-09-08Grant
2025-01-30Grant· $5.6M
2023-08-17Grant
Leadership Team
Nadia Roumani
Co-founder and Senior Designer, Designing for Social Systems (DSS) Program, d.school
Howard Wolf
Vice President for Alumni Affairs
Recent News
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