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Illinois Central College · 17 hours ago

Administrative Assistant -Dean of Student Services

East Peoria, IL

Full-time

Onsite

Mid Level

$18.79/hr - $21.61/hr

3+ years exp

Illinois Central College is seeking an Administrative Assistant for the Dean of Student Services. This role involves performing general and confidential secretarial and administrative support duties for the Enrollment Services and Dean of Students departments, including managing correspondence, scheduling, and maintaining confidential files.

Higher Education

Culture & Values

Responsibilities

Perform responsible and complex Administrative Assistant duties

Prepare minutes, correspondence, reports and other information of a general and confidential nature

Type and process assigned forms, reports, proposals and authorizations

Compose letters in reply to requests for information and type or select standardized responses

Arrange appointments and maintain schedule of meetings

Gather data and material necessary for compilation of reports

Prepare and route assigned purchase orders and record expenditures

Establish and maintain confidential files for administrative unit

Arrange for meeting areas and services

Receive and distribute mail, checks and other communications

Provide work direction to assigned clerical and student employees when applicable

Responsible for implementing Academic Standing mailing received from Enrollment Services; receive incoming calls to route to appropriate advisor process granted/denied students

Maintain and distribute forms and supplies relevant to office procedures and functions

Serve as receptionist and receive and transfer incoming telephone calls; take messages; greet staff and the public; and refer individuals and inquiries to appropriate personnel

Assist other classified staff in their performance of employment, record keeping and database functions

Provide training and cross-training to and for other classified personnel to ensure effective and efficient performance of general functions as well as position specific tasks

Schedule and arrange appointments and travel

Maintain departmental budget records of staff travel, supply and capital orders, general stores requisitions, van requests and petty cash expenditures. Serve as a front-line representative for both Deans in working with all students, faculty, staff, and the public

Perform program of study changes for students

Maintain degree/certificate listing of advisors and assign advisor rights

Perform duties in various software systems. (Peoplesoft, Maxient, Microsoft Office, etc..)

Perform related duties as required

Qualification

Microsoft Office SuitePeopleSoftVerbal communicationWritten communicationInterpersonal skillsBookkeepingGeneral office proceduresHigher education experience