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Archdiocese of San Antonio Careers · 22 hours ago

Administrative Assistant - Part Time

San Antonio,TX,US

Full-time, Part-time

Onsite

Mid Level

4+ years exp

The Archdiocese of San Antonio is seeking a part-time Administrative Assistant to facilitate the efficient operation of the assigned department. The role involves performing various clerical and administrative tasks to support the department's functions.

Responsibilities

Greet and assist visitors to the office

Answers and transfers phone calls, screening when necessary

Maintains filing systems as assigned

Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed

Responds to and resolves administrative inquiries and questions

Coordinates and schedules travel, meetings, and appointments

Prepares agendas and schedules for meetings

Maintains office supplies and coordinates maintenance of office equipment

Adhering to safety training and protocols on a daily basis and taking precautionary measure to ensure the safety and well-being of self, others

Responsible for protecting the confidentiality of any information or material obtained in the service of the organization to include but not limited to client names and information, services rendered to clients, donors names and gifts, internal and external investigations or results of any investigations, and financial information

Adherence to the Archdiocesan Code of Conduct and the Faith and Morals policy of the Catholic faith is mandatory

Every employee is required to take a solution-oriented approach in their interactions and undertakings, as well as being a team member that promotes collaboration and commitment to the Mission and Vision of the organization

Attend all staff meetings

Performs other duties as assigned

Qualification

Microsoft Office ApplicationsBilingual in SpanishEnglishOrganizational skillsCommunication skillsProblem-solving skillsInterpersonal skillsTime management skillsDetail-orientedSelf-motivatedTeamwork

Required

High school Diploma or equivalent

At least four (4) years' experience of working in an administrative role providing direct support

Bilingual in Spanish and English

Experience with computer software and Microsoft Office Applications

Must be detail oriented, organized, self-motivated, work well independently and on a team

Must have good written and verbal skills

Must have good critical thinking and problem-solving skills

Reliable transportation

Valid driver's license

Valid vehicle insurance

Excellent communication and interpersonal skills, with the ability to engage and work with diverse groups of people, including children, adults, volunteers, and parish staff

Strong organizational and time management skills

Ability to work in fast-paced environment

Supports and upholds the philosophy of Catholicism and the mission of the parish

Adherence to the Code of Conduct and the Faith and Moral Policy is mandatory

Adhering to safety training and protocols and taking precautionary measure to ensure the safety and well-being of self, others

Responsible for protecting the confidentiality of any information or material obtained in the service to the parish