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MUSC Health · 6 hours ago

UNIV - Executive Assistant - Surgery: Office of the Chair

Charleston, SC

Full-time

Onsite

Mid Level

$48K/yr - $88K/yr

3+ years exp

The Medical University of South Carolina (MUSC Health) is actively recruiting for an Executive Assistant to support the Chair of the Department of Surgery. The role involves managing the Chair's calendar, coordinating departmental events, and providing administrative support for various faculty recruitment and departmental activities.

Health CareHospitalMedical

Responsibilities

Act as the primary administrative contact and support for the Chair, serving as a key representative for the Department of Surgery. Manages their calendar and schedules to include coordinating and scheduling of biweekly/monthly/bimonthly meetings with high level individuals and contacts to include, the Dean, other Department Chairs within the College, Divisional leaders within the Department of Surgery, and Department Administrator. Organize and facilitate Department Meetings for Leadership, Faculty, Clinical Council, and Resident meetings including, preparing agendas, sending meeting minutes, invitations and reserving appropriate venues. Maintain membership renewals, certificates and licenses

Coordinates, implements, and executes Department of Surgery Chairman’s events, including the quarterly staff forum, chairman’s employee birthday celebrations, and the Post Graduate Course. Assists with planning the annual holiday party. Provides administrative support by scheduling meetings, sending reminders, and assisting with special projects and miscellaneous meetings as needed

Prepares and manages chair letters of recommendation (LOR) requests for faculty, fellows, students, and independent evaluations. Provides support in drafting and processing LORs for new faculty, affiliate and dual appointments, faculty promotions and tenure recommendations, and other correspondence as needed

Act as point of contact for all leadership faculty recruitment positions (division chiefs, lab startups, and etc.) Assist and back up for all faculty recruitment positions

Arrange travel for out-of-town meetings, conferences, and events for the Chair. This includes completing meeting registration forms and processing payments, coordinating travel dates and making airline and hotel reservations, reviewing meeting agendas and creating comprehensive itineraries for meetings, activities and events, organizing dinner arrangements for MUSC Department faculty attending overnight conferences and events, and collect and organize all necessary materials and receipts for travel reimbursements upon return

Oversee conference room usage requests and ensure they are properly organized and functional. Maintain the main kitchen area and manage mail distribution for the department

Work with the Curtis P. Artz Medical Society team for all alumni events and meets. Act as liaison to chair for the Curtis P. Artz team

Serves as administrative contact and support for the Vice Chair, Finance and Administration to include travel arrangements, calendar maintenance, meeting coordination and special projects as needed

Other duties as assigned 5%

Qualification

Calendar managementEvent coordinationAdministrative supportBusiness managementPublic administrationCommunication skillsOrganizational skillsTeam collaboration

Required

A high school diploma and five years relevant experience in business management, public administration or administrative services; or a bachelor's degree and three years experience in business management, public administration or administrative services

Company

MUSC Health

MUSC Health provides health-care services through its patient- and family-centered care, education, research, and various partnerships. It is a sub-organization of Medical University of South Carolina.

Founded in 1824

Charleston, South Carolina, USA

10001+ employees