The University of Georgia · 1 day ago
Development Administrative Specialist
Athens, GA
Full-time
Onsite
Entry Level
$40K/yr - $45K/yr
2+ years expThe University of Georgia is the state’s flagship university and is currently seeking a Development Administrative Specialist to support the major gifts office within the Office of Development and Alumni Relations. This role involves providing high-level administrative support, managing confidential information, and coordinating events and meetings for the philanthropy team.
Artificial Intelligence (AI)Information TechnologyRoboticsSoftware
Responsibilities
Provide administrative support to the Philanthropy team (including the Senior Director of Development, Philanthropy Officers, and Donor Relations teams)
Receive, process, prepare gift transmittals and deposits for donor checks/pledge forms and personally deliver to The UGA Foundation or to its representatives
Maintain Philanthropy team-wide resources such as, but not limited to: collateral materials for philanthropic priorities, funding proposals archive, etc
Support the Director of Prospect Management with weekly administrative duties; including but not limited to:
Report generation and distribution
Prospect identification and prospect research
Scheduling and meeting coordination
Support the Director of Donor Relations with weekly administrative duties; including but not limited to:
Manage the pledge review process from Central DAR in partnership with TDAR fundraisers
Manage the ‘Paid Off Pledge’ report creating reminders and stewardship opportunities in partnership with TDAR fundraisers
Maintain the Senior Director of Development calendar and schedule; update to-do list, schedule meetings
Attend pertinent meetings with the Senior Director of Development and assist with varied follow up items
Assist the Sr. Director of Development with Philanthropy team/travel budgets. Instrumental in the writing of and adherence to the annual budget for this area
Coordinate expense reimbursements through the UGA Foundation related to entertaining and other fundraising related requests
Assist the Sr. Director of Development with planning and logistics for the Sr. Director’s Donor/Prospect Meetings (national in scope) including presentations, agendas, briefings, etc
Draft and send timely correspondence to principal gift donors/prospects and other external constituents on the Senior Director’s behalf; this involves thorough proof reading and writing skills. All correspondence should be confidential and professional
Maintain confidential files on all principal gift donors/prospects. Ensure UGA Foundation policies and criteria are upheld in all aspects of data management
Prepare documents related to donor’s philanthropic commitments to the college as needed, including but not limited to: pledge reminders, trust/fund agreements, history of giving, menu of opportunities, letters of commitment, etc
Manage donors/prospects meeting follow-up tasks, including but not limited to: enter contact reports and data associated with donor/prospect interactions into donor database
Work with philanthropy team to create campus visit agendas and communicate with prospective donors on campus visit details. This can include coordination and confirmation of several different meetings, room reservations and meals, gift preparation, as well as assistance in escorting
Drive agenda, handle logistics and prepare handouts for monthly Philanthropy Team meetings
Coordinate logistics of fundraising-focused events including, but not limited to: maintaining spreadsheet for invitees, locations, RSVPs and historical records of attendance, track dates and deadlines and follow-up at each deadline, prepare packets for host and attendees, and complete event follow-up
Responsible for the coordination of educational seminar annually for all TCOB fundraisers as well as all UGA front-line fundraisers
Serve as secondary support for large events coordinated by TCOB Alumni Relations or Donor Relations teams, with a focus on the Pinnacle Society annual event and naming dedications
Serve as a member of the TDAR support team (including the Development Administrative Specialist, Development and Alumni Relations Administrative Specialist, and Alumni Relations Coordinator)
Understand the core functions of each Coordinator’s role and provide coverage when other Coordinators are out of the office or on annual leave
Work closely with other TCOB departments/areas to communicate and collaborate as the point person for the Major and Principal Gifts, Prospect Management, and Donor Relations areas. Examples: Dean’s office, Office of Marketing and Communications, Alumni Relations, Donor Stewardship, Institute for Leadership Advancement, Entrepreneurship and Music Business
Other duties as assigned by the Sr. Director of Development
Qualification
Required
High school diploma or equivalent and 2 years of related experience
Excellent interpersonal skills
Organizational, verbal and written communication skills
Highest level of confidentiality, professionalism and poise at all times
Microsoft Office Suite of programs
Company
The University of Georgia
The University of Georgia, a land-grant and sea-grant university with state-wide commitments and responsibilities, is the state's flagship institution of higher education.
10001+ employees
H1B Sponsorship
The University of Georgia has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (188)
2024 (131)
2023 (141)
2022 (114)
2021 (72)
2020 (59)
Funding
Current Stage
Late StageLeadership Team
Mark Johnson
Chief Technology Officer, Grady College of Journalism and Mass Communication
Alan Dorsey
Professor of Physics and Associate Chief Information Officer for Research
Recent News
Alfred P. Sloan Foundation
2023-10-27
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