Harvest Landscape Enterprises, Inc ยท 2 days ago
Account Payable Manager
Orange, CA
Contract
Onsite
Senior Level
$95K/yr - $120K/yr
5+ years expHarvest Landscape Enterprises is seeking an Accounts Payable Manager to oversee all accounts payable functions for their services-based company. This leadership role involves managing the AP process, ensuring internal controls, and collaborating with various departments to support job cost accuracy.
ConstructionEnterpriseLandscaping
Responsibilities
Lead, manage, and develop the accounts payable team, including workload prioritization and performance management
Own the full AP lifecycle: invoice intake, coding, approvals, payment processing, and record retention
Establish, document, and enforce AP policies, procedures, and internal controls
Drive continuous improvement and automation within the AP function
Oversee high-volume invoice processing across multiple branches, divisions, and service lines
Ensure accurate coding to general ledger accounts, job numbers, cost codes, and departments
Review and approve payment runs (checks, ACH, and wires) in Sage Intacct
Manage vendor payment terms to optimize cash flow while maintaining strong vendor relationships
Oversee vendor and subcontractor setup and maintenance, including W-9s, insurance certificates, and compliance documentation
Resolve escalated vendor disputes related to pricing, quantities, or job allocations
Serve as the primary AP point of contact for key vendors and subcontractors
Ensure timely and accurate posting of costs to jobs, routes, and projects
Partner with operations and branch managers to ensure invoices align with contracts, bids, and work orders
Support accurate job cost reporting, margin analysis, and operational decision-making
Own AP-related close activities, including accruals, reconciliations, and cutoff procedures
Reconcile the AP subledger to the general ledger in Sage Intacct
Prepare AP aging, cash requirements, and vendor spend reports
Support budgeting, forecasting, and cash flow planning
Oversee 1099 preparation, review, and filing for vendors and subcontractors
Maintain audit-ready documentation and support internal and external audits
Ensure compliance with company policies and applicable accounting standards
Sage Intacct (required): AP, Purchasing, Job Costing, and Dimensions
AP automation and document management tools
Microsoft Excel (advanced), Google Workspace
Qualification
Required
5+ years of accounts payable experience, with at least 2 years in a supervisory or manager role
Required hands-on experience with Sage Intacct
Strong understanding of job costing in service-based industries
Experience managing high-volume, multi-entity or multi-branch AP environments
In-depth knowledge of 1099 reporting requirements
Strong leadership and team development skills
Excellent attention to detail and process discipline
Ability to partner effectively with operations and field leadership
Strong analytical, problem-solving, and communication skills
Ability to manage deadlines in a fast-paced, operationally driven environment
Preferred
Experience in the landscape, construction, or facilities services industries is a plus
Familiarity with construction-style or project-based job costing is a plus
Experience implementing or optimizing AP workflows in Sage Intacct
Background in process improvement or AP automation initiatives
Company
Harvest Landscape Enterprises, Inc
About Harvest Landscape Enterprises, Inc.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Steven Schinhofen
CEO
Company data provided by crunchbase