Apply on Employer Site

UAMS - University of Arkansas for Medical Sciences · 12 hours ago

Procurement Specialist

Little Rock

Full-time

Onsite

Mid Level

$48K/yr - $48K/yr

4+ years exp

The University of Arkansas at Little Rock is a metropolitan research university that provides accessible, quality education. The Procurement Specialist will handle grant-related purchases, bids, and contracts while ensuring compliance with university and state policies, serving as a liaison among various stakeholders.

EducationHealth CareNon Profit

No H1B

Responsibilities

Administer procurement processes via Workday, create requisitions, purchase orders, change orders, P Card, and CTS card reconciliations

Facilitate procurement based on thresholds such as small orders, competitive quotes, formal bids, and sole-source submissions

Monitor all Workday tasks, ensure contract compliance, resolve procurement issues, follow requisitions to completion through the system until received and paid

Post all expenditures on the appropriate grant spreadsheet

Update faculty Principal Investigators (PIs) on the status of their purchases

Stay current with federal and state procurement laws as well as the University policies

Collaborate with central offices to set up suppliers through Payment Works and onboard grant-funded vendors

Coordinate the timely submission and tracking of invoices, reconcile financial transactions, and manage expenditure tracking specifically for grant awards to ensure spending aligns with budget periods and approved project scopes

Serve as liaison with Procurement Services, Office of Research and Sponsored Programs, faculty PIs, and finance teams

Continuously monitor grant spending against budget plans

Identify and resolve budget failures, transactional errors, and compliance discrepancies in close coordination with PIs and central Finance Teams

Implement a proactive notification system, providing PIs with 3-month reminders prior to grant closeout deadlines to facilitate the timely execution of final procurement and financial reporting

Offer any necessary training to PIs regarding bids and contract use

Other duties as assigned

Qualification

Higher education procurementGrant managementWorkday FinancialsCompetitive bidding processesFederal/state procurement lawMicrosoft ExcelVerbal communicationWritten communicationNegotiation skillsTeam collaborationWork under pressure

Required

Bachelor's degree in Business Administration, Finance, Public Administration, or a closely related field. May substitute a high school diploma with a minimum of 4 years of finance experience

Preferred

Four years of experience specifically in higher education procurement practices

Experience working with grants

Experience with Workday Financials and Payment Works

Experience with competitive bidding processes and general federal/state procurement law

Company

UAMS - University of Arkansas for Medical Sciences

Glassdoor3.6

UAMS is the state’s only comprehensive academic health center, with colleges of Medicine, Nursing, Pharmacy, Health Professions and Public Health; a graduate school; a hospital; a northwest Arkansas regional campus; a statewide network of regional centers; and seven institutes: the Winthrop P.

Founded in 1879

Little Rock, Arkansas, USA

10001+ employees