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Solomon Page · 16 hours ago

Administrative Assistant to Director of Public Relations and Charitable Giving

New York, NY

Full-time

Hybrid

Mid Level

$100K/yr - $120K/yr

3+ years exp

Solomon Page is a well-known global investment management firm seeking a Full-Time/Permanent Administrative Assistant to support the Director of Public Relations and Charitable Giving. The role involves providing high-level administrative support, managing schedules and travel arrangements, and assisting with various projects.

Asset ManagementConsultingProfessional Services

Hiring Manager

Alexandra Khouri

Responsibilities

Provide high-level administrative support to the Director of Public Relations and Charitable Giving

Schedule and organize extensive internal and external meetings, conference/video calls, and appointments; manage and maintain a busy and ever-changing calendar, including keeping color coding, phone calls, meetings, travel, etc. current and organized

Coordinate end-to-end travel arrangements and detailed itineraries with the help of firm travel consultant

Track and enter expenses from travel & meals

Assist with conference registration if necessary

Assist executive with ad hoc projects as needed

Qualification

Microsoft Office SuiteOrganizational skillsCommunication skillsAdministrative experienceCalm demeanorNYC savvyInterpersonal skillsDetail-orientedTime management

Required

Minimum 3-5 years of applicable administrative experience

Strong Microsoft Office skills, including good working knowledge of Microsoft Outlook to maintain scheduling and organize meeting times for multiple users and strong Excel skills for tracking payments, bills, check requests, etc

Must be New York City savvy

Highly organized, detail-oriented, and able to keep files and information readily available

Strong interpersonal, verbal, and written communication skills

Must possess ability to meet strict deadlines and manage time efficiently

Pleasant demeanor and must possess the ability to remain calm to adapt to last-minute changes and a fast-packed work environment