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Miami University · 3 days ago

Administrative Assistant

Oxford, OH

Full-time

Hybrid

Mid Level

$20.15/hr - $20.15/hr

3+ years exp

Miami University is seeking an Administrative Assistant to support the daily operations of the University Advancement department. The role involves performing a variety of complex administrative tasks, providing support to staff, faculty, and students, and assisting with budget and contract management.

Higher Education

Responsibilities

Monitors and reviews operations of unit; ensures smooth work flow; ensures work product meets professional standards

Serves as informational resource to staff; investigates and resolves problems or difficulties related to area of expertise

Assists University staff, faculty, and students; answers inquiries and provides information

Gathers and analyzes statistical information regarding department's programs and activities; produces reports

May assist in the performance of various financial and budgetary tasks including preparing and monitoring budgets, preparing fiscal reports, or processing payments; may maintain inventory of supplies

Assists Advancement Operations team with various facility tasks including submission of work orders, working with vendors to order building operation supplies, managing building access, and maintaining accurate record of keys distributed to staff

Provides administrative and HR support across the division, including maintaining organizational charts, supporting student employment, managing UA Careers postings, and serving as backup for key HR functions as needed

Supports budget and contract management by maintaining and updating HR budget reports, assisting with monthly budget analysis, distributing budget reports, attending monthly meetings, and serving as a backup resource for budget-related questions

Oversees front desk and mailroom operations, including scheduling and supervising student employees and ensuring consistent, welcoming service for visitors and staff

Other duties as assigned

Qualification

Business AdministrationOffice ManagementBudget ManagementStatistical AnalysisBanner FinanceMultitaskingProblem SolvingCommunication

Required

Requires nine months of coursework or training beyond high school in Business Administration and three years of related experience, or an equivalent combination of education and expertise

Preferred

Ability to multitask and prioritize

Professional business experience and office management

Familiarity with Banner Finance and/or Advancement modules; experience using BI

Experience handling budget adjustments, journal entries, travel reimbursements

Familiarity with University accounting and purchasing procedures and guidelines

Company

Miami University

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Strong academics, highly personal instruction, energetic campus life, successful graduates — Miami University sets the standard for public higher education on one of America’s most beautiful campuses.

Founded in 1809

Oxford, Ohio, USA

1001-5000 employees