UT Southwestern Medical Center · 4 days ago
UNIT SECRETARY
Dallas, TX
Part-time
Onsite
New Grad, Entry Level
0+ years expUT Southwestern Medical Center is a world-renowned medical and research center located in Dallas-Fort Worth, Texas. As a Unit Secretary, you will enhance patient care and comfort by providing administrative support, coordinating patient requests, and maintaining medical records. This role involves ensuring effective communication between patients, families, and healthcare staff while supporting the overall operations of the nursing unit.
Clinical TrialsHealth CareHospitalMedicalNon ProfitOncologyOutpatient Care
Responsibilities
Maintains high level of service for both internal and external customers
Answers phone and ensures patient requests are disseminated to nursing staff as appropriate. Communicates repeated patient requests to appropriate staff or Charge Nurse as necessary
Accurately and promptly transcribes orders. Demonstrates working knowledge of medical terminology. Writes in legible handwriting appropriate forms with required dates, times and signatures. Coordinates scheduling of tests and procedures with appropriate departments in efficient and timely manner. Makes orders available for nurse review following initial transcription. Generates accurate computer entries based on orders transcribed, including essential information regarding patient (i.e., allergies, isolation precautions) and routes computer entries and paperwork
Prioritize "stat" and "now" orders above routine orders. Communicates priority orders, incomplete orders, illegible orders or use of non-approved abbreviations to Charge Nurse in a timely manner
Files reports and documents in appropriate areas of patient's medical record as established by policies. Places lab results on chart prior to physician rounds. Thins patient's charts by removing reports and documents in accordance with established policies. Stores "thinned records" in accordance with policy in unit-based files. Reviews medical records of discharged patients to ensure all reports and documents within record are stamped for designated patient and in order established by policy
Keeps unit stocked with supplies including forms. Checks par levels and orders supplies. Stocks patient rooms, nursing station, and stocks ordered supplies. Checks any specialty trays/supplies, ensures no expired items. Coordinates repairs of equipment with BioMed as necessary; tracks items under repair
Ensures correct bed status for patients, enters unit charges daily, return's any rental equipment. Makes runs to lab, pharmacy, or central supply as necessary
Communicates appropriately with patients/families, physicians, and staff. Relays information to appropriate personnel in accurate and timely manner. Gives staff and charge nurse status reports on pending items. Immediately alerts nurse if patient/patient's family issues appear to be unresolved
Follows all established policies when performing all tasks
Assumes accountability for all actions in the workplace. Reports errors promptly
Orients new staff and students to work areas. Collaborates with other nursing staff and hospital employees to create an environment that is conducive to retention of qualified personnel. Utilizes downtime to assist others and/or to provide additional amenities to patients and/or patients' families
Performs other duties as assigned
Qualification
Required
High School diploma or equivalent and no experience required
Maintains high level of service for both internal and external customers
Answers phone and ensures patient requests are disseminated to nursing staff as appropriate
Communicates repeated patient requests to appropriate staff or Charge Nurse as necessary
Accurately and promptly transcribes orders
Demonstrates working knowledge of medical terminology
Writes in legible handwriting appropriate forms with required dates, times and signatures
Coordinates scheduling of tests and procedures with appropriate departments in efficient and timely manner
Makes orders available for nurse review following initial transcription
Generates accurate computer entries based on orders transcribed, including essential information regarding patient (i.e., allergies, isolation precautions) and routes computer entries and paperwork
Prioritize 'stat' and 'now' orders above routine orders
Communicates priority orders, incomplete orders, illegible orders or use of non-approved abbreviations to Charge Nurse in a timely manner
Files reports and documents in appropriate areas of patient's medical record as established by policies
Places lab results on chart prior to physician rounds
Thins patient's charts by removing reports and documents in accordance with established policies
Stores 'thinned records' in accordance with policy in unit-based files
Reviews medical records of discharged patients to ensure all reports and documents within record are stamped for designated patient and in order established by policy
Keeps unit stocked with supplies including forms
Checks par levels and orders supplies
Stocks patient rooms, nursing station, and stocks ordered supplies
Checks any specialty trays/supplies, ensures no expired items
Coordinates repairs of equipment with BioMed as necessary; tracks items under repair
Ensures correct bed status for patients, enters unit charges daily, return's any rental equipment
Makes runs to lab, pharmacy, or central supply as necessary
Communicates appropriately with patients/families, physicians, and staff
Relays information to appropriate personnel in accurate and timely manner
Gives staff and charge nurse status reports on pending items
Immediately alerts nurse if patient/patient's family issues appear to be unresolved
Follows all established policies when performing all tasks
Assumes accountability for all actions in the workplace
Reports errors promptly
Orients new staff and students to work areas
Collaborates with other nursing staff and hospital employees to create an environment that is conducive to retention of qualified personnel
Utilizes downtime to assist others and/or to provide additional amenities to patients and/or patients' families
Performs other duties as assigned
Preferred
Health Unit Coordinator Certification (CHUC) preferred
Hospital and/or acute care experience preferred
Benefits
Healthcare
PTO and paid holidays
On-site childcare
Wage
Merit increases
Company
UT Southwestern Medical Center
UT Southwestern Medical Center offers clinical care, education, and scientific research.
10001+ employees
H1B Sponsorship
UT Southwestern Medical Center has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (358)
2024 (238)
2023 (266)
2022 (274)
2021 (213)
2020 (179)
Funding
Current Stage
Late StageTotal Funding
$22MKey Investors
The Dallas FoundationPatient-Centered Outcomes Research Institute
2023-06-20Grant
2023-04-20Grant· $4M
2023-03-28Grant· $18M
Leadership Team
Chris Rubio
Interim Chief Executive Officer, Clements University Hospital
Dennis Pfeifer
AVP & CTO University Health System
Recent News
2026-01-16
Medical Xpress - latest medical and health news stories
2026-01-16
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