Orion (Formerly Orion Marine Group) ยท 4 days ago
PMO, Project Coordinator
Houston, TX
Full-time
Onsite
Entry Level
2+ years expOrion Marine Group is seeking a Project Coordinator to support the successful planning and execution of project deployments. The role involves day-to-day coordination, administrative support, and project controls, ensuring that project activities are organized and progressing according to plan.
Civil EngineeringConstructionMarine TechnologyMarine Transportation
Responsibilities
Supports the PMO Project Manager with assigned tasks across project workstreams (Finance, Operations, Projects, Procurement, etc.), including cross-functional coordination with business and IT stakeholders
Coordinates recurring project meetings (steering committee, workstream sessions, status reviews) including agendas, attendance, meeting materials, and minutes
Maintains and publishes project calendars, meeting notes, and distribution lists; follows up to ensure action items are completed by owners and due dates
Maintains project governance artifacts such as RACI, stakeholder lists, decision logs, and escalation paths
Maintains the project action log and RAID log (Risks, Assumptions, Issues, Dependencies) including documentation of mitigation plans, owners, due dates, and status
Supports schedule management by updating project plans (e.g., MS Project, Smartsheet, Azure DevOps, or other tool) with progress updates from workstream leads
Assists with weekly/monthly status reporting: consolidates inputs, tracks milestones, highlights blockers, and prepares dashboards and summary updates for leadership
Organizes and maintains project documentation in approved repositories (Teams/SharePoint) with clear version control and naming standards
Tracks deliverables and approvals, ensuring required reviewers sign off and the audit trail is retained
Helps draft and format project artifacts such as charters, workplans, process maps, SOPs, and transition materials as needed
Coordinates testing logistics (test schedules, invites, test user lists, environment access requests) and tracks testing progress (unit, integration, end-to-end, UAT) with workstream leads
Supports training coordination by tracking course readiness, rosters, attendance, and completion; assists with training communications and logistics
Supports cutover readiness activities by tracking cutover checklists, dependencies, and open items; supports hypercare planning and go-live communications
Assists with administrative coordination for project partners (meeting coordination, document sharing, action tracking)
Supports project administrative tasks such as invoice tracking, status of vendor deliverables, and organizing supporting documentation as requested by the Project Manager
Protects confidential and proprietary information related to Orion, its employees, systems, financials, and vendors
Performs other related duties as assigned by the Project Manager, PMO leadership, or the Vice President of Information Technology, consistent with the role
Qualification
Required
A Bachelor's degree in Business, Information Systems, Construction Management, or related field or equivalent certifications
2 years of experience as a project coordinator, PMO coordinator, or similar role supporting cross-functional projects
Proficient with Microsoft 365 (Teams, Outlook, Excel, PowerPoint, Word, SharePoint)
Strong documentation skills (minutes, action tracking, status reporting) with high attention to detail
Ability to work with multiple stakeholders, maintain confidentiality, and operate effectively with changing priorities
Discretion and trustworthiness, and the ability to keep all Company information and materials strictly confidential (both internally and externally)
Preferred
Experience supporting ERP implementations (Dynamics 365 or similar)
Experience in construction/engineering project environments
Experience with MS Project, Smartsheet, Jira/Azure DevOps, or similar tools
Company
Orion (Formerly Orion Marine Group)
Orion Marine is part of Orion Group Holdings, Inc.
1001-5000 employees
Funding
Current Stage
Late StageRecent News
StreetInsider.com
2025-04-29
2023-12-25
2023-12-25
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