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Quincy Institute · 5 hours ago

Operations Associate

United States

Full-time

Remote

New Grad, Entry Level

$43K/yr - $55K/yr

Quincy Institute is seeking an operations associate to support the organization’s financial and administrative operations. The role involves processing accounts payable and receivable, maintaining financial records, preparing journal entries, and collaborating with staff and vendors to ensure documentation is complete and deadlines are met.

Non Profit

Responsibilities

Processing accounts receivables, accounts payables

Maintain records and keep the records organized

Prepare journal entries

Liaise with contributors to verify the accuracy of invoices, track missing invoices, payments, respond to requests, etc

Liaise with staff about deadlines for receipt uploads and check the chart of accounts for accuracy

Liaise with vendors to be sure all documentation is received and all contact information is provided on invoice

Update budget amounts, staff expense cards, and transaction uploads in the organizations Spend and Expense account

Assist in preparing 1099s, sales tax returns, etc. as needed

Assist with the preparation of budgets and financial statements

Assist with tax filings and payroll processing

Support director in streamlining and implementing processes for vendor payments, reimbursements, and budget set ups in the organization’s Spend and Expense account