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CVS Health · 3 hours ago

Administrative Assistant

Phoenix, AZ

Full-time

Onsite

Entry Level

$21.10/hr - $44.99/hr

2+ years exp

CVS Health is the nation’s leading health solutions company, dedicated to transforming health care. The Administrative Assistant will support the Deputy Chief Psychiatric Officer and their team by managing administrative tasks, ensuring efficient operations, and facilitating communication within the department.

Health CareMedicalPharmaceuticalRetailSales

Responsibilities

Conducts complex administrative office coordination assuring smooth, timely, and efficient operations

Manages research collection, analysis, and compilation of data and information for department reports

Handles files, reports, and financial records, and manages department record retention

Defines a high degree of customer service by fielding internal and external inquiries, resolving or redirecting as appropriate

Ensures efficient workflow and office operations of the department by following established policies and procedures

Monitors the internal and external department point of contact ensuring concise communication with employees, stakeholders, and members of the senior management

Prepares complex and comprehensive financial records and files about departmental expenditures, budget balances, investments, payroll, and operations

Evaluates performance within the department ensuring compliance and continuous improvement

Support executive’s planning and execution of projects and operations by managing meetings, notes, calendars, data requirements, SharePoint etc. ensuring appropriate preparation for goals and objectives

Email and calendar support and management of DCPO, including upcoming conflicts and work with executive to address

Creation of and maintenance of One Note and Planner documents to support and assist senior leader with open/active asks or areas of focus for them

This will support assistance with Task Management and Escalation by organizing goals and breaking down tasks/ meetings/ due dates

Manage PO’s as part of DCPO budget

Support MD teams with tracking license requirements, weekend call and payments of such as well as onboarding support for new team members

Support team meetings, communications and minutes

Qualification

Microsoft SuiteOne NoteProject ManagementCustomer ServiceProblem SolvingDecision MakingCommunication

Required

2-4 years of relevant work experience

Basic awareness of problem solving and decision-making skills

Proficient in Microsoft suite

Preferred

Proficiency with One Note

Prior experience working with doctors

Experience managing/organizing projects

Benefits

Affordable medical plan options

401(k) plan (including matching company contributions)

Employee stock purchase plan

No-cost programs for all colleagues including wellness screenings, tobacco cessation and weight management programs, confidential counseling and financial coaching

Paid time off

Flexible work schedules

Family leave

Dependent care resources

Colleague assistance programs

Tuition assistance

Retiree medical access