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Catholic Charities Jacksonville · 23 hours ago

Bookkeeper

Port Saint John, FL

Part-time

Onsite

Mid Level

3+ years exp

Catholic Charities Jacksonville is seeking a Bookkeeper for St. John Paul II Catholic Church. The role involves providing bookkeeping and payroll services, maintaining financial files, and preparing various financial reports.

Non Profit

Responsibilities

Prepares payroll on cycle determined by church, this includes:

Assembling approved time sheets or attendance records

Posting hours worked/salary to be paid

Printing pre-post payroll journal to be reviewed and approved by Pastor

Processing payroll

Posts all transactions to financial system using full accrual accounting including:

Deposits generated by the church office staff for all funds received at the location

Payables as bills are received or encumbrances established

Disbursements for payables and other requests for payment

Periodic liability payments

Interest and other deposits made in savings accounts held in the Deposit & Loan company at DOSA

Journal entries needed to adjust the general ledger as needed, justified, and approved including corrections from bank statement

Payroll information

Any accounts receivable entries needed by the church to track anticipated income from an established fee/loan arrangement

Budget information by month once approved by the church

Prepares:

Monthly bank reconciliation and provides to Pastor for review

Periodic financial reports as requested including budget to actuals, profit & loss statements, balance sheets

Transaction listings in a variety of formats to show historical data for the budget preparations process

Periodic vouchers based on the accounts receivable sub-ledger and provide those to the front office staff for distribution and contact with clients

Cash flow statements for analysis by Pastor

Maintains:

All financial files & supporting documentation following guidance in the Diocesan Financial Polices & Procedures Manual

Necessary and updated reference material for the IRS, DOL, SSA, State of Florida and DOSA

Performs regular analysis on:

Distribution of income and expense transactions to ensure postings to the correct account particularly as they relate to the budget

Actual income and expense items as compared to the budget in advance of delivery to the Pastor and Finance Council

Balance sheet accounts to detect improperly posted entries that result in incorrect debit or credit balances

Cash flow to ensure the parish has adequate funds to cover projected expenses

Ensures the internal control system as required by diocesan policy is being followed from the perspective of a bookkeeper and to the extent possible from the position. This means that transactions are not posted, or checks produced unless they are adequately documented and approved by appropriate authority. This includes periodic training of employees on the internal control system that must be followed by the site

Provides advice to Pastor on fiscal management issues as they arise

Other duties as assigned by the Pastor

Qualification

QuickBooksPayroll processingAccounting degreeMicrosoft OfficeArithmetic skillsEffective communicationOrganizational skillsProblem-solving

Required

Strong arithmetic skills

Proficient in Microsoft office

Must be able to work independently

Effective communication and organizational skills

Must be flexible and able to perform a variety of duties, often changing from one task to another of a different nature without loss of efficiency or composure

Communicate effectively with people from all socioeconomic backgrounds

Professional appearance and demeanor

A good sense of humor and a spirit of generosity

Valid Florida driver's license

Must pass background screening and credit check

Ability to write reports, business correspondence, and procedure manuals

Ability to effectively present information and respond to questions from groups of managers, clients, vendors, employees, and the public

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals

Ability to compute rate, ratio, and percent and to draw and interpret bar graphs

Ability to define problems, collect data, establish facts, and draw valid conclusions

Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job

Flexibility to work evenings and weekends, when necessary, and ability to travel and drive one's own vehicle to various diocesan locations