Apply on Employer Site

NEOGOV · 9 hours ago

Administrative Coordinator I/II - Elections

Weaverville, CA

Full-time

Onsite

Mid Level

$3,550.40/mo - $5,255.66/mo

3+ years exp

NEOGOV is a company seeking an Administrative Coordinator I/II to provide a variety of administrative support for a County Department Head and their team. The role involves office management, public relations, fiscal support, and coordination of various administrative tasks.

GovTechHuman ResourcesInformation TechnologySoftware

Responsibilities

Serves as primary administrative staff support for a County Department Head and Department or major work unit; performs a variety of office management, administrative support, and fiscal support assignments; performs public information and relations assignments, including receiving office visitors and telephone calls, providing comprehensive information about policies, functions, and procedures; may assist the public with application and permit procedures, including preliminary review of material submitted to support applications; assists with the development and control of the Department budget; maintains and tracks a variety of fiscal and budget control journals, documents, and reports; prepares and submits activity reports and reports required by other government agencies; maintains and submits payroll documents and records; establishes and updates information retrieval systems; prepares purchasing documents and facilitates purchasing procedures; gathers, organizes, and summarizes a variety of data and information; performs special projects and prepares reports; prepares correspondence and informational materials; may coordinate preparation and submission of grants; prepares agenda materials for meetings; operates computers, maintaining and updating files and databases; generates computer reports; performs word processing; may have lead worker responsibilities for other staff

Qualification

Budget developmentPublic relationsOffice managementInformation retrieval systemsAdministrative supportLead directionData analysisWord processingProper English usage

Required

Three years of responsible work experience performing a variety of administrative and office support work, including substantial experience in a public contact position for Administrative Coordinator I

Four years of responsible work experience performing a variety of administrative and office support work, including substantial experience in a public contact position for Administrative Coordinator II

Knowledge of County and Department policies, rules, and regulations

Knowledge of laws, rules, and regulations affecting the assigned Department's operations and programs

Knowledge of establishment and maintenance of files and information retrieval systems

Knowledge of modern office management methods and procedures

Knowledge of budget development and control

Knowledge of public and community relations

Knowledge of purchasing methods and procedures

Knowledge of account and statistical record keeping

Knowledge of proper English usage, spelling, grammar, and punctuation

Knowledge of personal computers and software applications related to administrative support work

Knowledge of principles of lead direction and work coordination

Ability to perform a wide variety of complex and specialized administrative support work for an assigned Department and Department Head

Ability to interpret, explain, and apply a variety of County and Department policies, rules, and regulations

Ability to provide lead direction and work coordination for other support staff, as assigned

Ability to work with considerable independence and initiative while exercising good judgment in recognizing scope of authority

Ability to gather, organize, analyze, and present a variety of data and information

Ability to provide support for maintenance and control of a Department budget

Ability to prepare clear, concise, and accurate records and reports

Ability to prepare public relations and informational material

Ability to take and transcribe notes of dictation and meetings

Ability to use a personal computer and software for word processing and administrative support work

Ability to deal tactfully and courteously with the public, representatives of other agencies, and other County staff when explaining the functions and policies of the Department where assigned

Ability to establish and maintain cooperative working relationships