Jackson Walker LLP · 4 days ago
HR Compliance Manager
Dallas, TX
Full-time
Hybrid
Mid Level
3+ years expJackson Walker LLP is a law firm seeking an HR Compliance Manager to oversee their firmwide leave of absence programs and ensure compliance with employment laws. This role involves managing leave administration, conducting audits, and providing training to HR staff while serving as a subject-matter expert on compliance matters.
ConsultingLegalProfessional Services
Responsibilities
Administer all firmwide leave programs, including but not limited to FMLA, ADA accommodations, short-term disability, parental leave, secondary leaves, military leave, and applicable state and local leave programs
Partner with the Benefits Department on long-term disability administration
Serve as the primary point of contact for employees and managers regarding leave eligibility, processes, timelines, and documentation requirements
Review and assess leave requests, determine eligibility, and ensure appropriate documentation is obtained and maintained
Track leave usage, manage return-to-work processes, and coordinate transitional or accommodation needs as applicable
Ensure compliance with federal, state, and local employment laws related to leave, accommodations, and wage and hour considerations as they intersect with leave administration
Monitor legislative and regulatory changes impacting leave administration and recommend policy or process updates as needed
Maintain accurate records and documentation to support compliance, audits, and internal reviews
Partner with HR leadership to address complex leave situations and mitigate potential exposure
Coordinate and manage pre-employment background checks through RAI (vendor)
Work with PG Leaders to run client-driven background checks
Ensure compliance with federal, state, and local laws (e.g., FCRA) governing background screening
Maintain accurate records and documentation of all background check processes
Communicate results to HR; escalate to HR leadership if needed
Develop, implement, and maintain HR compliance policies and procedures aligned with federal, state, and local regulations
Monitor legislative and regulatory changes; advise leadership on necessary updates
Conduct regular audits of HR processes (e.g., onboarding, payroll, benefits, employee relations) to ensure compliance
Oversee compliance with EEOC, ADA, FMLA, wage and hour laws, and other employment regulations
Provide training and guidance to HR staff and managers on compliance topics and best practices
Ensure compliance with federal, state, and local employment laws related to leave, accommodations, and wage and hour consideration as they intersect with leave administration
Monitor legislative and regulatory changes impacting leave administration and recommend policy or process updates as needed
Maintain accurate records and documentation to support compliance, audits, and internal reviews
Partner with HR leadership to address complex leave situations and mitigate potential exposure
Answer questionnaires and survey questions related to HR policies
Develop, review, and maintain leave-related policies, procedures, and employee communications
Create standardized tools, templates, and workflows to ensure consistent application of leave practices across the Firm
Identify opportunities to streamline leave administration processes and improve the employee experience through automation or system enhancements
Support HRIS system configuration related to leave tracking and reporting
Advise managers and HR business partners on leave-related matters, accommodations, and compliance considerations
Provide guidance on sensitive or complex employee situations requiring discretion and sound judgment
Deliver training and education to managers and employees on leave policies, compliance requirements, and best practices
Prepare reports and metrics related to leave utilization, trends, and compliance for HR leadership
Analyze data to identify patterns, risks, or opportunities for improvement
Qualification
Required
Minimum 3 years of experience administering employee leave programs and ensuring compliance with employment laws
Demonstrated experience managing FMLA and multi-state leave programs required; law firm or professional services experience preferred
Strong working knowledge of federal, state, and local leave laws and employment regulations
Excellent organizational and time-management skills with the ability to manage multiple priorities and sensitive matters
Strong analytical and problem-solving skills with sound judgment and attention to detail
Excellent written and verbal communication skills with the ability to explain complex policies clearly and professionally
High degree of discretion and professionalism when handling confidential information
Proficiency in HRIS platforms, leave administration systems, and Microsoft Office 365
Preferred
Bachelor's degree in Human Resources, Business Administration, or a related field preferred
Law firm or professional services experience preferred
Company
Jackson Walker LLP
Jackson Walker is a Texas-based law firm with a national presence and global reach.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Cathy Garza
Partner
Recent News
bloomberglaw.com
2025-12-10
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