NEOGOV · 21 hours ago
Senior Administrative Procurement Assistant
Anaheim, CA
Full-time
Onsite
Mid, Senior Level
$5,276/mo - $6,944/mo
3+ years expNEOGOV is part of the Anaheim Union High School District, which is known for its award-winning schools. The Senior Administrative Procurement Assistant will serve as an administrative assistant to the Administrator, coordinating communications and assisting with various procurement-related duties within the district-wide procurement program.
GovTechHuman ResourcesInformation TechnologySoftware
Responsibilities
Coordinates, plans, organizes, prepares, schedules and confirms meetings, conferences, and appointments; compiles, tabulates, computes, and manages a variety of information for various Federal, State and District reports related to district-wide activities for the Administrator; develops, composes, proofreads, processes, prepares and completes standard correspondence, and agenda items; sets up, duplicates, and maintains paper and electronic files, records, and materials related to assigned activities; opens, reviews, prioritizes and distributes incoming correspondence, including faxes and emails; orders, receives, distributes and maintains inventory of department and/or district-wide program supplies, keys and equipment; researches, assists, and responds to staff, outside agency and community, questions or complaints; maintains payroll records and submits to payroll department; monitors program operating budgets and department account balances; processes documents involved in fiscal transactions; requests approval for special program expenses; checks account numbers against appropriation ledgers; submits approvals for appropriation transfers; prepares requests for budget adjustments; prepares personnel requisitions and other related documents associated with employment actions for certificated, classified, exempt and substitute staff; maintains personnel emergency contact information for the Administrator; assists with the coordination of scheduling substitute classified employees; provides work direction, training and leadership to clerical personnel as assigned; serves as a liaison between the District and site personnel; ensures employees follow appropriate protocol and authorizations regarding Worker's Compensation and leave of absence; uses computers for spreadsheets, word processing, database management, and other in-house school administration applications; operates office equipment such as fax machines, copiers, and phone systems; operates electronic mail systems and coordinates the flow of information, internally or with the District; arranges and schedules travel accommodations as necessary; attends a variety of meetings held by immediate supervisor, District, professional organizations, or reporting agencies to stay abreast of district-wide program requirements; supports staff at the comprehensive site in all areas pertaining to a district-wide program or service; and participates in district-wide committees
Assists in the preparation, finalization, and ordering of recurring and standardized buys for commonly pre-contracted or negotiated supplies or services; consults with Director to compare prices, specifications, delivery dates, research or resolve discrepancies in purchase orders and/or invoices; enters requisitions and purchase orders into computer to charge appropriate accounts using County Department of Education IFAS system and/or related software; reviews documentation for accuracy, completeness and compliance with department and District policies; assists in securing informal quotations for recurring services and standardized buys; conducts follow-ups on outstanding purchase orders; maintains bidders' mailing lists, bid expiration log, catalog files and contract files; distributes copies of contract documents to concerned parties and the County Department of Education; receive and process routine inquiries from District employees and vendors; provide information and assistance concerning purchasing policies and procedures; assists site personnel regarding questions on electronic purchasing system; responds to emergency order requests; and serves as support for other purchasing staff as assigned by supervisor
Qualification
Required
Graduation from high school, supplemented by college-level course work in purchasing, business, office management or a related field
Three years of increasingly responsible secretarial and clerical experience involving public procurement including one year of purchasing experience preferably in an educational setting –OR- two years of experience at the level of Secretary or higher with the Anaheim Union High School District, including one year of purchasing experience
This classification requires that incumbents be skilled in typing/keyboarding at a minimum of 50 words per minute. A typing test will not be given. Applicants must submit an online typing certificate obtained from www.typingmaster.com at time of application to certify that they have such skills. Demonstrated proficiency will be expected during the probationary period for the class
Knowledge of business office terminology, practices and procedures including filing and record-keeping techniques
Knowledge of organizational structure and functions of the District
Knowledge of district administrative procedures and forms for human resources, risk management, payroll, purchasing, inventory, accounting and budgeting processes
Knowledge of basic principles, practices and terminology of purchasing, accounting, budgeting and financial record-keeping
Knowledge of requirements for input into various computer systems and utilization of computer prepared reports
Knowledge of basic inventory methods and procedures
Knowledge of software applications used by the District
Knowledge of use and processing of requisitions, purchase orders, invoices and related purchasing documents
Knowledge of basic buying methods, sources and procedures used in purchasing services, supplies and equipment of a school district, public agency or large company
Knowledge of correct English usage, grammar, spelling, punctuation and vocabulary
Knowledge of complex business letter and report writing techniques
Knowledge of applicable laws, codes, rules and regulations related to assigned activities
Knowledge of advanced oral and written communication skills
Knowledge of interpersonal skills including tact, patience and courtesy
Knowledge of customer service techniques
Knowledge of intermediate math
Knowledge of telephone techniques and etiquette
Ability to perform a wide variety of complex and responsible clerical and secretarial duties to coordinate district-wide program office activities and assist the Administrator in a variety of administrative tasks
Ability to perform public relations and communications services for the Administrator
Ability to assure efficient and timely completion of office and district-wide program projects and activities
Ability to monitor workflow and adjust duties to complete assignments in a timely manner as assigned
Ability to establish and implement office procedures as needed and according to established guidelines
Ability to understand and follow oral and written instructions
Ability to compose correspondence independently
Ability to type or input data at an acceptable rate of speed
Ability to learn in-house system and Standardized Account Code Structure procedure
Ability to prepare or review various purchasing, accounting, financial and related reports
Ability to perform work within established guidelines, procedures and time lines with frequent interruptions
Ability to work independently with little direction
Ability to train and provide work direction and leadership to others
Ability to analyze difficult and sensitive situations and adopt an appropriate course of action
Ability to establish and maintain positive and effective working relationships with others
Ability to maintain good public relations with students, parents, staff, vendors, outside agencies and the public
Ability to understand, interpret, apply and explain rules, regulations, policies and procedures related to District/Purchasing activities in accordance with program and District policies, and procedures which are aligned with correlating federal, state, and local codes
Ability to make arithmetic calculations quickly and accurately
Ability to make decisions within general guidelines
Ability to communicate effectively orally and in writing
Ability to operate a variety of business office equipment including a computer and applicable business software
Ability to learn new office technologies as they are developed and implemented
Ability to organize and manage lists, directories, calendars or rosters for special projects or assignments in support of department, District or outside agency functions
Ability to work confidentially with discretion
Ability to compile and maintain accurate records, verify data and prepare reports
Ability to work as part of a team
Ability to portray a professional demeanor
Benefits
Health Benefits: 100% employer contribution towards employee and family premiums
Sick leave, holidays, bereavement and emergency leaves.
The District provides medical, dental, vision care, behavioral health and life insurance for the employees and their dependents.
9-12 vacation days in accordance with employment term
14 holidays
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
501-1000 employees
H1B Sponsorship
NEOGOV has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (13)
2024 (10)
2023 (10)
2022 (18)
2021 (14)
2020 (16)
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
Warburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
Canada NewsWire
2025-11-14
2025-11-14
Government Technology US
2025-10-31
Company data provided by crunchbase