NEOGOV · 2 days ago
Administrative Secretary - Commercial Solid Waste
Mesquite, TX
Full-time
Onsite
Entry Level
$17/hr - $17/hr
2+ years expNEOGOV is a company seeking an Administrative Secretary for the City of Mesquite. The role involves providing complex clerical and secretarial support, assisting the public and City personnel, and maintaining daily commercial billing and data entry.
GovTechHuman ResourcesInformation TechnologySoftware
Responsibilities
Provide clerical and secretarial support to assist designated upper level administrative and other support staff in the completion of their duties and responsibilities
Compose, prepare and review a variety of memorandums, correspondence, reports, public notices and documents as assigned; complete various forms; prepare and distribute reports for review and use; prepare and maintain a variety of forms used by an assigned department or division; photocopy reports and other documents as necessary
Answer questions and provide information to the public and commercial and industrial customers. Answer phone calls and online request for commercial solid waste service, dispatch as needed and assist the assistant manager of solid waste in establishing industrial roll-off daily routing
Prepare and maintain a variety of files and filing systems; prepare, maintain and update various records; verify information as requested
Prepare materials and correspondence for distribution within the City and to other related external businesses and governmental agencies, photocopy, mail or fax materials as necessary
Screen and direct calls and visitors as appropriate; schedule travel arrangements, reservations, daily operations or meetings as assigned
May prepare payment vouchers for contractor/vendor reimbursement; prepare contracts requesting services and supplies; track and monitor procurement actions
Order and maintain office supplies and associated materials
Enter data into the computer system; backup computer disks as assigned
Will be responsible for maintaining and billing daily industrial roll-off weight and haul documents
Daily entry through accounting and water billing will be an essential daily function
Prepare and collect necessary evaluation material from prospective personnel and applicants; monitor applicants as assigned
May serve as a Notary Public; notarize a variety of documents related to City business
Maintain and balance receipts for petty cash; prepare and maintain reimbursement and expense vouchers
Attend various functions and meetings and take, transcribe and prepare minutes as appropriate; prepare, collect and review associated materials as needed
Maintain and review work and leave time records for various personnel; maintain and update personnel files as needed
Prepare and provide award certificates as appropriate
Prepare and enter payroll into payroll system for commercial solid waste employees
May participate in a variety of activities involving travel between various City facilities and to other related external business and government agencies which may include collecting and distributing mail, delivering money for deposits and picking up materials and supplies
Perform other duties as assigned including assisting residential solid waste with answering citizen phone calls, online service request, payroll and data entry
Qualification
Required
High School Diploma or GED
Two years of progressively responsible secretarial and clerical experience; and type 35 wpm
Possession of a valid driver's license
Obtain a valid Notary Public Certification from the State of Texas within 5 working days of employment with the City of Mesquite. Failure to obtain certification will result in non-disciplinary termination
Benefits
High Deductible Medical Plan
Dental HMO Plan
Vision Plan
Life Insurance
Supplemental Life
AD&D Insurance
Cancer Insurance
Long-Term Disability
Texas Municipal Retirement System (TMRS)
Social Security
Tax Saver Program (Section 125 Flexible Spending Account)
Deferred Compensation Plans
Direct Deposit
Paid Holidays
Paid Vacation
Sick Leave
Personal Leave
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
501-1000 employees
H1B Sponsorship
NEOGOV has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (13)
2024 (10)
2023 (10)
2022 (18)
2021 (14)
2020 (16)
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
Warburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
Canada NewsWire
2025-11-14
2025-11-14
Government Technology US
2025-10-31
Company data provided by crunchbase