Northwestern University · 2 weeks ago
Temporary Administrative Assistant 2
Evanston, IL
Full-time
Onsite
Entry Level
$21/hr - $21/hr
2+ years expNorthwestern University is seeking a temporary Part-time Administrative Assistant 2 for the Evanston campus. This role provides reception and administrative support for the Kellogg Global Hub, ensuring a welcoming environment and coordinating various operational tasks.
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Responsibilities
Provides reception services in support for the Kellogg Global Hub in addition to administrative support as needed
This position is vital in representing the school in a welcoming, friendly, and professional manner
In support of Operations, this position will work with multiple stakeholders including faculty, students, staff, guests and other University units that will be holding academic or nonacademic programming in the building
Daily they will ensure that the facility and spaces are configured as required
They will confirm that contract staff has been informed of requirements and staffed accordingly
As well as coordinating with the building facilities team as required to support various work order jobs are completed
Assist as needed by providing additional support to Facilities team following established policies and procedures
Enters information into spreadsheets &/or databases
Compiles routine reports, statistics, tables, charts, etc. from readily available information
Coordinate’s registration
Coordinates events which may include scheduling rooms &/or guest speaker & arranging for routine materials, technology & refreshments
Provide assistance to the Manager of Scheduling and Planning, Scheduling as needed to maintain scheduling data and provide accurate usage analysis and forecasting to Kellogg leaders
Schedule and coordinate space for meetings, presentations, and other events within the Hub
Maintain building occupancy database on an ongoing basis, tracking all occupancy movement and documenting all changes
Identify space-related conflicts and resolve and/or escalate issues as needed
Provides information via phone, e-mail, mail, etc
Greet visitors, students, staff and faculty of the Kellogg School of Management at the Global Hub, creating and maintaining positive and professional client relationships
Provide information to visitors, such as directions, locations of events, and office numbers
Manage communications and respond to inquiries in-person, by e-mail and by phone, and direct appropriately
Provide direction to custodial team in cases of special request and emergencies, and coordinate work orders for repairs
Help departments with special requests
Represents supervisor as appropriate in routine/standard situations with various levels of personnel both internally & externally
Identify and escalate any emergencies, such as medical situations or unwanted visitors
Support Facilities staff with general operational tasks
Maintain the front desk area, keeping it clean and organized
Monitor and re-stock office supplies
Assist in planning, coordinating, and directing staff and resources for set-up and break-down for classes, conferences, events, and activities
Manage building access issues, including new requests
Performs other duties as assigned
Qualification
Required
A high school diploma or equivalent required
2 years of administrative support or other relevant experience required
Intermediate knowledge of word processing, spreadsheet, email, and database software programs is required
Knowledge of Microsoft Suite programs
Excellent customer service skills
Ability to work independently and prioritize amongst multiple requests
Strong problem-solving and analytic skills
Strong communications skills, both verbal and written
Preferred
Experience with scheduling programs and facilities work
Company
Northwestern University
Northwestern University is a private research and teaching university that offers academic programs across various fields of study. It is a sub-organization of Northwestern Athletics.
5001-10000 employees
H1B Sponsorship
Northwestern University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (325)
2024 (308)
2023 (280)
2022 (282)
2021 (184)
2020 (155)
Funding
Current Stage
Late StageTotal Funding
$98.02MKey Investors
National Peanut BoardAdvanced Research Projects Agency for HealthGRAMMY Museum
2024-10-30Grant
2024-10-04Grant· $34M
2023-11-28Grant· $0.02M
Leadership Team
Diego Klabjan
Professor
Henry Bienen
Interim President
Recent News
2026-01-11
Digital Journal
2026-01-11
2026-01-09
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