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We Are Blood · 2 days ago

TCMS Administrative Assistant

Austin, TX, US

Full-time

Onsite

Mid Level

3+ years exp

We Are Blood is seeking a TCMS Administrative Assistant to function as the first contact for the TCMS office Physicians and their staff. The role involves providing administrative support to the department, managing the badge program, and assisting with various projects and events.

CommunitiesHealth CareHospitalMedicalNon Profit

Responsibilities

First point of contact for physicians, their office staff, and the general public that contact TCMS including greeting physicians/their staff at TCMS front desk and notifying internal party of their arrival, providing information to help visitors, answering phones and directing calls to appropriate people

Manage the community-wide physician identification badge program

Manage physician photos, assuring proper identification, file location, and appropriate size and clarity for database and directory

Track and maintain records of meetings and events including participation, responses, and final event outcomes

Provide administrative support, and assist with timelines for major projects, programs, and events, and coordinate their implementation with project/program owners

Order supplies for TCMS, boardroom, and second floor workroom

Provide general administrative support for TCMS operations

Staff events and meetings as assigned

Perform other duties and/or special projects as assigned

Meet and exceed customer expectations and adhere to established quality practices while seeking to continually improve work performance

Meet and exceed employee program expectations of AMO CommYOUnity! standards: Rewards & Recognition, Communication, Individuality, Integrity, Respect, and Pursuit of Excellence

Qualification

Administrative supportOrganizational skillsCommunication skillsExcel proficiencyWord proficiencyTeam orientedInterpersonal skillsProblem solvingAttention to detail