Apply on Employer Site

Sprott · 1 day ago

Receptionist & Office Coordinator

Carlsbad, CA

Full-time

Onsite

Entry Level

2+ years exp

Sprott is a global leader in precious metal and critical materials investments, seeking an energetic and highly motivated Receptionist & Office Coordinator for their Carlsbad, California office. The role involves welcoming visitors, maintaining office inventory, and coordinating various office projects and events while ensuring a positive and organized work environment.

Financial ServicesFinTechImpact InvestingPrecious Metals

Growth Opportunities

Responsibilities

Welcoming employees and guests and providing assistance as needed

Taking voicemail messages and relaying them to the appropriate person

Handling, sorting and distributing all incoming deliveries, couriers and mail services, including internal mail distribution

Handling all outgoing deliveries, couriers and mail services

Sustaining a neat, organized, well-equipped and safe reception, kitchen and overall office space, including unloading the dishwasher and coffee machine maintenance

Reporting of any usual suspicious persons or activities

Organizing office catering when requested including ordering, setting up and cleaning up

Ordering and stocking the office and kitchen supplies (including snacks), tracking inventory and creating supply lists for ease of re-orders

Coordinate with vendors for general office maintenance (cleaners, building management, plant care, etc.)

Managing vendors, monitoring and maintaining office equipment; inventory supplies and order replacement supplies as needed and ensuring everything is in good working order

Maintaining a safe and secure working environment by following Company policy and local health and safety requirements

Preparing the boardroom for meetings with audio visual equipment

Coordinating and communicating with the reception, information technology and accounting teams in the other offices

Liaising with building management and IT for security requests, visitor key fobs and facilities management

Helping to support the team with administrative tasks such as entertainment, reservations and managing expenses

Event planning management; and

Ad hoc requests and projects as needed

Qualification

Microsoft OfficeOrganizational skillsCorporate administrative experienceTechnology proficientService-oriented mindsetPositive personalityCommunication skillsProblem-solvingTeamworkAttention to detail