GableGotwals · 1 week ago
Transactional Legal Assistant
Tulsa, OK
Full-time
Onsite
Entry Level
$48K/yr - $70K/yr
1+ years expGableGotwals is a full-service law firm with nearly 100 attorneys and more than 70 other professionals in Oklahoma and Texas. The Transactional Legal Assistant provides comprehensive administrative support to attorneys and paralegals, including preparing legal documents, managing calendars, and maintaining client files.
Consulting
Responsibilities
Support and cultivate an elevated level of client service standards
Prepare and process correspondence and memoranda as well as complex transactional documents such as purchase and sale agreements and other M&A-related documents, SEC filings, financial instruments, transaction checklists, condemnation pleadings, real estate documents, corporate/LLC formation documents
Provide transactional support duties such as closing binders, update checklists, update spreadsheets, pay vendors, file documents with court clerks, Secretary of State, SEC, etc. and record documents with various county clerks
Proofread documents and check for proper formatting, spelling, and grammar; complete revisions, prepare redline documents as directed, and submit for e-filing when appropriate
Perform various clerical duties such as receive, screen and respond to callers; review, scan and route incoming mail; prepare outgoing mail; arrange for specialized overnight mail or messenger service; coordinate activities with courthouse runner; maintain and update contacts and addresses; scan and photocopy materials
Maintain electronic client and firm administrative files according to the Firm’s digital file management guidelines, as well as paper files, as necessary, and other records
Manage attorney calendars, including scheduling appointments and other tasks related to calendar/docket due dates; schedule and coordinate internal/external meetings, conferences, depositions, including all organization and coordination, as well as travel arrangements; actively communicate changes or reminders to direct reports, as needed
Interact with various courts, clients, vendors, lawyers, and staff and maintain positive relations with each
Assist the billing department and billing attorneys with firm related billing tasks, process expense reports and check requests
Qualification
Required
Associate degree in legal studies or related field and minimum of one (1) year relevant work experience; or minimum of three (3) years of relevant work experience
Knowledge of local, out-of-state, and federal court litigation documentation, deadlines and filing procedures (both e-filing or paper requirements)
Ability to type accurately at a minimum speed of sixty-five words per minute
Maintain a positive, 'can-do' attitude, while working in a fast-paced working environment
Clear and effective communication and strong people skills; strong grammar, spelling, and punctuation
Able to work independently or as a team in a collaborative environment
Strong diligence with great emphasis on accuracy and quality
Prioritize tasks and provide support and response to requests on time
Advanced knowledge of MS Word, Excel, Outlook, PowerPoint, and Adobe Acrobat
Strong Microsoft Word Styles experience and document formatting experience
Ability to work with a multitude of software/web-based applications e.g., NetDocuments, Simply Agree, and Elite
Knowledge of Pacer, OSCN, SEC/EDGAR and Oklahoma Secretary of State websites
Operate standard office equipment such as telephones, conferencing equipment, photocopiers, scanners, postage machines, etc
Able to quickly learn e-filing in out-of-state district courts and federal district court systems
Knowledge of legal procedures and legal terminology
Flexible to meet the unique needs of each individual attorney to support their practice and/or to support the specific needs of a case
Use proper judgement and discretion when dealing with sensitive, confidential information
Preferred
Notary preferred
Microsoft Office Certification, a plus
Benefits
Eligible for health insurance (including dental) on day one
Free Teladoc appointments
Group term life insurance and long-term disability insurance
Supplemental life, vision, AFLAC, and pet insurance
Medical and dependent care flexible spending accounts
401(k) and profit-sharing plan
PTO, sick leave, and floating holiday
Paid parental leave
Most positions are eligible for twenty-six remote days per year
Company
GableGotwals
GableGotwals is a full-service law firm with nearly 100 attorneys and more than 70 professionals in Oklahoma and Texas.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
John D. Dale
Chairman and CEO
Dean Luthey
partner
Recent News
The Journal Record
2023-08-18
The Journal Record
2022-03-17
Company data provided by crunchbase