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Confidential · 9 hours ago

Executive Assistant to Chief Executive Officer

Greenwich, CT

Full-time

Onsite

Senior Level, Lead/Staff

$80K/yr - $80K/yr

10+ years exp

Confidential company is seeking a highly organized and proactive Executive Assistant to support the CEO. This role involves managing schedules, coordinating meetings, and performing various administrative tasks to ensure smooth operations of the executive office while handling confidential information with discretion.

Marketing & Advertising

Responsibilities

Act as the point of contact among executives, employees, clients and other external partners representing the CEO and on occasion, Executive Management Team members

Handle confidential and sensitive information with integrity and confidentiality

Draft, review and send communication on behalf of the CEO

Screen and direct phone calls and distribute correspondence

Prioritize emails and respond when necessary

Manage information flow in a timely and accurate manner

Manage the CEO’s calendar and establish meetings (professional & personal) as necessary

Coordinate travel and accommodation arrangements

Act as a point of contact with the Executive Team for any current and/or potential clients representing the company in a professional manner

Prepare meeting agendas, materials, and presentations. Distribute relevant documents to meeting attendees in advance

Assist with the planning and execution of company events, meetings, and conferences. This includes coordinating logistics, managing RSVPs, and overseeing event details

Record minutes during meetings when necessary

Conducting personal errands, managing personal scheduling, travel, etc

Maintain organized electronic and physical filing systems for documents, records, and contacts

Assisting with the planning and coordination of personal events, such as parties and dinners

Oversee personal financial expenses

Responsible for complete billing operations of business entity, ensuring accurate invoicing and addressing any customer inquiries

Maintain and manage shared project tracking systems, agendas and action item logs

Partner with internal stakeholders to ensure alignment on goals, status updates, and follow ups

Support cross-functional initiatives and track key deliverables, timelines and outcomes

Qualification

Executive Assistant experienceMicrosoft Office SuiteProject ManagementTech-savvyCommunication skillsCustomer service mindset

Required

Proven experience as an Executive Assistant, Personal Assistant and Office Admin supporting senior leadership for 10+ years

Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Microsoft Outlook Calendar, SharePoint, Docusign, QuickBooks and in general tech-savvy

Excellent communication skills, including written/verbal and phone etiquette with a customer service-oriented mindset