University of Colorado Boulder · 4 hours ago
Business Operations Assistant
Boulder, CO
Full-time
Hybrid
Entry Level
$58K/yr - $68K/yr
2+ years expThe University of Colorado Boulder is seeking a Business Operations Assistant to provide critical support for team operations within the Advancement department. The role involves managing business operations, project management, budget oversight, and general office management to ensure effective team functionality.
Universities
Responsibilities
Facilitate team meetings, currently run within the Agile project management process; takes notes and coordinates follow-up as needed
Serve as team scrum master, being responsible for team Agile implementation, project tracking, dashboards and capacity analysis
Manage MarComm project management tech tool (currently Asana). This includes, but is not limited too, supporting users, optimizing tool operations, and consistently working to optimize tools to best fit the needs of the team
Proactively identify problems and opportunities, review related information to develop recommendations, evaluate options and implement solutions
Serves as project manager for specific team efforts and initiatives, guiding projects from inception to final delivery and coordinating and maintaining project scopes, budgets and deliverables, to meet objectives
In coordination with the Director, Marketing, Communications and Client Services, develop specific goals and plans to prioritize, organize, and accomplish work
Offer continued administrative support to the team in accepting and tracking project requests and coordinating with partners across campus
Contribute to the organization of processes and team workflows
Serve as the department budget liaison. Proactively stay apprised of university financial guidelines and update leadership as needed
Prepare reports and analysis of financial data, year-over-year spending trends, burn rate and team cost centers to make informed recommendations. Complete expense reports and financial reconciliation
Provide oversight and tracking for team budget and expenses, including freelance contractors; reconcile budget monthly and work with budget team on forecasting monthly, quarterly and annually
Track and manage invoice payment. Support administrative details, such as department purchasing and ordering and equipment maintenance
Correspond with office space vendors, including the building lease agent. Onboard new vendors into procurement system
Plan and implement events on behalf of the MarComm office, including but not limited to team building activities, staff appreciation, breakfast or lunch meetings, staff training, staff retreats, retirement and recognition events either on campus or off-site
Serve as office manager, which includes responsibilities as a facilities liaison. Serve as the first point of contact for visitors to the office and all related general inquiries; creates a welcoming environment for guests, staff, volunteers, donors, etc
Facilitate processes and workflows for teams, including onboarding and offboarding team members and student workers
Provide professional support to the Executive Director and as well as the larger Advancement Marketing and Communications team. Direct support of the Executive Director includes meeting and event planning, calendar planning and coordination, travel arrangements, expense reports, etc
Support of internal team administrative operations and communications includes travel and expense arrangements and reports, Teams channel updates, IT support, etc
Support data collection across the team and route data entries to respective parties with knowledge of the data transfer norms for those data sets. Review data entries for accuracy
Participate in the broader Administrative Team in the Advancement division; support special initiatives that enhance division operations, cross-team collaboration, and organizational effectiveness
Maintains the team filing structure, administrative guide, standard operating procedures, and resource documents
Qualification
Required
Education: Bachelor's degree or equivalent experience or combination of education and experience may substitute
Experience: 2+ years of direct work experience
Growth mindset, motivation to tackle problems and think critically
Kind and respectful with strong interpersonal skills and ability to maintain professional working relationships
Excellent customer service skills
Solid understanding of financial concepts and budget management
Ability to complete accurate data entry, prepare and maintain detailed records, files, and reports on an ongoing basis
Proven time management skills with ability to adapt to changing priorities
Solid verbal and written communication skills and ability to work with accuracy and attention to detail
Knowledge of general office procedures, protocol, and professionalism
This position is privy to confidential information and must act with a high level of integrity
Preferred
Ability to create and maintain dashboards in Excel and project management software. Ability to use PivotTables
Experience as a SCRUM Master and understanding of Agile project management framework
Experience scheduling/coordinating sophisticated meetings and using scheduling software
Experience procuring goods and/or services
Experience with financial record keeping and reconciliation
Software Used: Microsoft Office products, especially Excel, Zoom, Teams, Asana, procurement systems (CU Marketplace), Concur (expense reporting)
Benefits
Medical
Dental
Retirement plans
Generous paid time off
Tuition assistance for you and your dependents
ECO Pass for local transit
Company
University of Colorado Boulder
University of Colorado Boulder is a bold, innovative community of scholars and learners who accelerate human potential
5001-10000 employees
H1B Sponsorship
University of Colorado Boulder has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (1)
Funding
Current Stage
Late StageTotal Funding
$29.19MKey Investors
US Department of Commerce, Economic Development AdministationU.S. Environmental Protection AgencyNational Science Foundation
2023-10-10Grant· $1.4M
2022-06-28Grant· $0.03M
2021-09-29Grant· $22M
Leadership Team
Kristin Masker
Associate AD Budget & Finance
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