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Metropolitan Transportation Authority · 1 day ago

Administrative Assistant Series - OHS

New York, NY

Full-time

Onsite

Entry Level

$64K/yr - $105K/yr

1+ years exp

Metropolitan Transportation Authority is seeking an Administrative Assistant for their Occupational Health Services department. The role involves communicating employee scheduling, ensuring compliance with health policies, and performing various clerical tasks to support the administrative functions of the department.

Transportation/Trucking/Railroad

Responsibilities

Under supervision, the Administrative Assistant will perform direct communication on employee scheduling and their availability with General Superintendents and the administrative staff at various locations

May also be required to work at other OHS medical facilities based on operational needs

Be responsible for ensuring that employees are in compliance with OHS, State and FTA/DOT policies and procedures

Process employees designated for referral to a sleep apnea vendor

Copying and filing volumes of charts

High volume of phone calls as well as making various outside Consultants appointments

Generate a daily analysis report to promote reconciliation of all visits to the Medical Assessment Center, ensuring confidentiality is maintained with medical records, separating out-of-service medical records and preparing some for shipment to the Medical Records Unit

Responsible for accurately sending out weekly 19A and Audio Reports

In-Processing and out-Processing of employees

Assisting with various administrative functioning

Assisting with the Realignment of charts

Qualification

Microsoft SuitePeoplesoftData entryCustomer serviceTeam-buildingMulti-taskingNYCT processesInterpersonal skillsFast-paced environment

Required

A baccalaureate degree from an accredited college with two (2) years of satisfactory responsible full-time paid clerical experience, at least one (1) year of which must have been in an administrative capacity as described above

An associate degree from an accredited college or completion of two (2) years of study (60 credits) at an accredited college coupled with two (2) years of satisfactory responsible full-time paid clerical experience, at least one (1) year of which must have been in an administrative capacity as described above

High school diploma or equivalent and six (6) years of satisfactory responsible full-time paid clerical experience, at least one (1) year of which must have been in an administrative capacity as described above

A satisfactory equivalent combination of education and experience. However, all candidates must possess the one (1) year of administrative experience as described above

A baccalaureate degree from an accredited college or university and one (1) year of satisfactory, full-time experience in an administrative capacity

An associate degree from an accredited college or completion of two (2) years of study (60 credits) at an accredited college and three (3) years of satisfactory, full-time clerical experience, at least one (1) year of which shall have been in an administrative capacity

High school diploma or its education equivalent or U.S. Armed Forces GED certificate with a score of at least 35 on each of the five tests and an overall score of at least 225 in the examination for the diploma or certificate and five (5) years of satisfactory, full-time clerical experience, at least one (1) year of which shall have been in an administrative capacity

A satisfactory equivalent combination of education and experience. However, all candidates must possess one (1) year of administrative experience

A baccalaureate degree from an accredited college or university

An associate degree from an accredited college or completion of two (2) years of study (60 credits) at an accredited college and two (2) years of satisfactory, full-time clerical experience, at least one (1) year of which shall have been in a supervisory or administrative capacity

High school diploma or its education equivalent or U.S. Armed Forces GED certificate with a score of at least 35 on each of the five tests and an overall score of at least 225 in the examination for the diploma or certificate and four (4) years of satisfactory, full-time clerical experience, at least one (1) year of which shall have been in a supervisory or administrative capacity

A satisfactory equivalent combination of education and experience. However, all candidates other than those possessing a baccalaureate degree must possess the one-year supervisory clerical or administrative experience as described in subdivision '2'

Preferred

Must have strong computer skills

Excellent customer service, team-building and interpersonal skills

Possess working knowledge of Microsoft Suite and Peoplesoft

Knowledge of NYCT processes and procedures

Knowledge of Data entry

Must be able to multi-task and be able to work in a fast pace high-pressured environment

Company

Metropolitan Transportation Authority

Glassdoor3.6

The Metropolitan Transportation Authority is North America's largest transportation network, serving a population of 15.3 million people in the 5,000-square-mile area fanning out from New York City through Long Island, southeastern New York State, and Connecticut.

Founded in 1834

New York, NY, US

10001+ employees