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University of South Alabama · 3 days ago

Financial Operations Specialist I - 005309

Mobile, AL

Full-time

Onsite

Entry, Mid Level

2+ years exp

The University of South Alabama’s Dean-Engineering department is seeking to hire a Financial Operations Specialist I. This role involves managing financial operations, supervising staff, and ensuring compliance with financial policies related to research grants and contracts.

EducationHigher EducationUniversities

Work & Life Balance

Responsibilities

Serves as Financial Banner “superuser” and Student Banner Backup “superuser” for the College of Engineering

Works closely with student organizations regarding financial matters and policies and procedures of the university

Supervises and trains staff on proper procedures for purchases, payment of invoices, and requests for reimbursements

Works with Principal Investigators and other staff on accounting and financial administration procedures for all research grants and contracts

Trains staff in the use of Grant Administrator software package

Utilizes accounting principles to maintain, monitor and provide detailed reports to the administration of the College of Engineering regarding all aspects of the budgets

Prepares monthly and quarterly financial reports for Principal Investigators grant reporting requirements

Prepares requisitions for the issuance of bid invitations

Examines and evaluates departmental bids

Assists Principal Investigators to ensure that externally funded grant expenditures conform to the rules and regulations of the funding agency

Reviews and submits documents for all grants and contracts using Cayuse software

Communicates with Corporate Financial partners relating to tailgating, Science Fair, Career Fair, Industrial Advisory Board Members and donors

Prepares financial award documents for Engineering Scholarship recipients via paper and USA Jagspot Scholarship system and works closely with the Scholarship Committee

Prepares invoices for the college of Engineering’s two service centers

Prepares personnel action forms for academic year and summer teaching of Engineering faculty, adjunct instructors and students (graders, SI leaders and graduate assistants)

Communicates to the engineering departments and numerous university administrative offices and the public information and facts regarding grants and makes recommendations on the administration of contracts and grants

Assists faculty with travel documentations in Concur as needed

Serves as backup to the College of Engineering Dean’s Office staff as needed

Collects and deposits funds received form students, faculty, donors and vendors

Follows appropriate cash handling policies

Regular and prompt attendance

Ability to work schedule as defined and overtime as required

Related duties as required

Qualification

Financial Banner superuserGrant Administrator softwareAccounting principlesClerical accounting experienceTraining skillsCommunication skillsAttention to detail

Required

Bachelor's degree in a related field from an accredited institution as approved and accepted by the University of South Alabama and three years of progressively responsible clerical accounting experience

or a bachelor's degree in accounting from an accredited institution as approved and accepted by the University of South Alabama and two years progressively responsible clerical accounting experience

An equivalent combination of education and experience may be considered