Stormont Vail Health · 7 hours ago
Document Imaging Specialist - Health Information Management (HIM) - FT - Day
Topeka, KS
Full-time
Hybrid
Entry Level
2+ years expStormont Vail Health is a healthcare organization seeking a Document Imaging Specialist in Health Information Management. The role involves scanning and indexing patient health documents, ensuring quality and accuracy of health records, and assisting with various administrative tasks related to health information management.
Health CareHospitalMedicalMental HealthPrimary and Urgent Care
Responsibilities
Accurately scan and index patient health documents. Accounts for all discharged hospital records using discharge lists and/or Work Queues in the electronic medical record (EMR). Assist the management team with reviewing outstanding deficiencies, outstanding Accounts Receivable, merges, etc (any EMR report with insufficiencies). Abstract necessary patient medical history in proper sections of the EMR. Review obituaries for entering date of death in the EMR
Quality review and secondary quality review of all scanned documents within the third party scanning system (On Base) for accuracy of all scanned images of the patient health record. o Exercises independent judgment in correcting errors with ability to identify and fix document errors within the hospital and/or clinic patient health record. o Review of any patient health record documents sent for corrections within the third party scanning system on a daily basis
Accuracy of 95% or higher for scanning and indexing patient health records/documents. Accurate analysis of patient health records 98% or higher for any missing documents, signatures, orders, consents, etc and with thorough review of the required documents for all hospital patient types
Completion of analysis of records and accurate deficiency assignment, starting with the oldest date of service completed first
Daily completion of ER records within the Queuelogix system
Review of providers History and Physical documents for OPPE data
Working on failed faxes in the RightFax system, resending as appropriate
Help and assist with Release of Information (ROI) requests and questions regardless of the arrival format (in person, phone call, email, fax, etc). Assist with covering ROI office phones on a scheduled basis
Triage documents to identify those that could be documented directly in the EMR via an existing template or via standard nurse or physician documentation practices
Consistently demonstrates the ability to quickly locate any missing paper records or electronic documents and enter into the incident reporting system (Verge) if not located within three (3) business days of discharge date
Share in the rotation with the weekly on-call schedule covering outside normal business hours, including second shift, weekends and holidays. Assist with covering the Department Assistant job duties when necessary
Monthly hospital patient health record tracers performed at the point of care for The Joint Commission Record of Care, Treatment and Services (RC) Chapter- reviewing specific elements within the patient record
Constantly contributes to a high level of customer satisfaction and process improvement. Has identified the customer service aspects of each day-to-day interpersonal contact and acts accordingly to maintain the highest level of service in order to exceed customer’s expectations. o Cordial greeting and interactions with coworkers and all customers. o Takes personal responsibility to make all customer interactions inside and outside the department as pleasant and smooth as possible
Mayo eConsult coverage when requested (follow standard of work process)
Daily review for accuracy of time record within the time system
Routinely uses policy and procedure manuals and other reference materials as necessary to ensure proper course of action and, adheres to SVH’s policies
Qualification
Required
2 years Office experience
Ability to work effectively and efficiently with co-workers, physicians, other departments and customers
Ability to use department software applications
Ability to maintain patient confidentiality practices on a daily basis
Ability to maintain all equipment in safe and proper working conditions and reports any malfunctions as appropriate
Preferred
Experience working in a medical, healthcare, clinical or a related setting
Experience with PC or other computer-based applications
Company
Stormont Vail Health
Stormont Vail Hospital provides primary care, pediatric care, mental health express care clinic services.
1001-5000 employees
H1B Sponsorship
Stormont Vail Health has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (19)
2024 (7)
2023 (17)
2022 (18)
2021 (14)
2020 (12)
Funding
Current Stage
Late StageTotal Funding
$0.22MKey Investors
Kansas Department of Commerce
2023-06-20Grant· $0.22M
Leadership Team
Maynard Oliverius
Health system CEO (retired)
Randy Peterson
President/CEO
Recent News
Morningstar.com
2025-06-12
Company data provided by crunchbase