North Central Texas Council of Governments · 9 hours ago
Purchasing Supervisor
NCTCOG - ARLINGTON, TX 76005 US (Primary)
Full-time
Onsite
Mid, Senior Level
$79K/yr - $95K/yr
5+ years expNorth Central Texas Council of Governments (NCTCOG) is seeking a Purchasing Supervisor to coordinate and facilitate procurement processes across various departments. The role focuses on managing e-procurement systems, ensuring compliance with procurement regulations, and providing support and guidance throughout the purchasing lifecycle.
AssociationGovernmentNon Profit
Responsibilities
Coordinates and facilitates the purchase of goods, services, supplies, and equipment in accordance with established policies, procedures, and applicable federal, state, and local regulations
Applies and provides guidance on federal, state, and grant-funded procurement rules and regulations (including Uniform Guidance requirements), helping departments navigate compliance while supporting operational and programmatic needs
Assists departments with procurement processes by preparing, reviewing, tracking, and expediting purchase orders, with attention to applicable regulatory and grant requirements; maintains appropriate purchasing documentation and records
Supports the development and preparation of bid specifications and procurement documents; assists with coordinating solicitations, vendor communications, response tracking, and maintenance of procurement files
Provides customer-focused guidance and support to departments throughout the procurement lifecycle, helping ensure clarity, consistency, and timely resolution of questions
Coordinates and administers the agency’s e-procurement and CLM platforms, including workflow configuration, permissions management, system support, and ongoing user assistance
Coordinates and oversees the agency’s Purchasing Card (P-Card) program, including policy support, transaction review, compliance monitoring, reconciliation coordination, user assistance, and continuous process improvement
Serves as a resource to departments on appropriate use of purchasing cards versus other procurement methods to promote efficiency, accountability, and compliance
Supports departments in problem-solving procurement challenges, bringing a flexible, creative, and solutions-oriented approach within established regulatory frameworks
Coordinates project timelines and provides updates to management using tools such as SharePoint and Microsoft Office applications
Assists with the development, documentation, and maintenance of purchasing policies and procedures in coordination with management, regulatory requirements, and departmental needs
Coordinates and supports training and outreach related to procurement processes, tools, systems, and best practices
Provides functional guidance and support to assigned purchasing staff, including onboarding assistance, training, workload coordination, and performance feedback, in alignment with department leadership
Supports shared services and cooperative initiatives by assisting with outreach, implementation coordination, and ongoing program support
Serves as a collaborative point of contact for procurement-related inquiries across the agency
Qualification
Required
A Bachelor's degree or 9 years equivalent experience in lieu of a degree
Minimum of 5 years of experience in direct field of purchasing and procurement for a public agency or related field
Preferred
Federal, State, and Grant-Funded Procurement Knowledge – demonstrated awareness of procurement laws, regulations, and compliance requirements in a public-sector or regulated environment
Customer Service & Interpersonal Skills – ability to work effectively with diverse personalities, communication styles, and departmental priorities
Coordination & Facilitation Skills – experience supporting processes, systems, and workflows without relying on formal authority
Creative Problem Solving – ability to think outside the box and identify compliant, practical approaches to procurement challenges
Procurement Systems Experience – familiarity with e-procurement and/or CLM systems, including workflow and permissions management
Team Support & Mentorship – experience supporting purchasing staff through collaboration, training, and guidance
Strong organizational skills with the ability to manage multiple priorities and adapt to changing needs
Working knowledge or awareness of Bidnet (a SOVRA product) or similar software solutions is highly preferred
Proficiency in Microsoft Office applications
Ability to work independently while thriving in a collaborative team environment
Clear and effective written and verbal communication skills
Benefits
Health/Dental/Vision/Life Insurance
Paid Leave
Retirement
Work/Life Balance Programs
Professional Development
Company
North Central Texas Council of Governments
North Central Texas Council of Governments is a voluntary association of, by and for local governments.
201-500 employees
Funding
Current Stage
Growth StageTotal Funding
$70.4MKey Investors
U.S. Department of TransportationUS Department of Commerce, Economic Development Administation
2024-01-11Grant· $70M
2020-06-23Grant· $0.4M
Leadership Team
Todd Little
Executive Director
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