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Willcox Matthews · 4 days ago

Administrative Assistant

Temple, PA

Full-time

Onsite

New Grad, Entry Level

$23/hr - $27/hr

Willcox Matthews is seeking an Administrative Assistant to handle various general responsibilities including office duties and personnel coordination. The role involves managing communications, maintaining records, and assisting with inventory and purchasing tasks.

Staffing & Recruiting

Hiring Manager

Matthew Dutton

Responsibilities

Operates telephone switchboard. Routes incoming calls, takes and relays messages when necessary

Operates various telecommunication equipment such as fax/copy machine

Meets and greets visitors to the Company, announces their arrival, issues safety glasses

Maintains record of all visitors to plant

Issues and maintains a file for blank employment applications

Sorts, opens, and routes incoming mail.Operates Pitney Bowes equipment

Processes outgoing mail

Enters daily production from Production Report, scanning/filing Work Orders

Helps with inventory discrepancies

Makes all labels and stickers for production

Responsible for maintaining inventory of Temple Facility’s product labels, ribbon, instruction sheets, skid logs, etc

Packing Room Coordinator for daily required Work Orders and labels

Responsible for making bank deposits

Backup for Customer Service/Shipping Coordinator, as well as general help as needed (i.e., Bill of Ladings, proofing paperwork, etc.)

Responsible for in-house Purchasing of all Inventory items such as plating, galvanizing, heat treating, etc

Once physically received, responsible for finalizing all Receptions of all Inventory items such as wire, strip steel, bins, plating, galvanizing, heat treating, etc

Coordinates all paperwork to make sure Purchase Orders match Receptions, that Receptions match Invoices received, and that all paperwork is filed/maintained correctly

Responsible for printing Reception Memos for interco truck shipment, filling them out appropriately, completing the Log, scanning all paperwork and sending to Montreal for processing

Types company letters, reports, miscellaneous correspondence, with use of the computer, translating/incorporating into Spanish documentation as necessary

Assists Personnel with onboarding of Spanish employees

Acting Company Interpreter for translation between Spanish/English

Maintains active weekly timecards based on the Temporary Employee Listing

Performs miscellaneous clerical duties such as filing