Our Lady of the Lake Health ยท 23 hours ago
Administration Manager- Executive Office
Baton Rouge, LA
Full-time
Onsite
Senior Level
5+ years expOur Lady of the Lake Health is a healthcare system dedicated to providing meaningful care. The Manager of Administration Operations will oversee administrative functions and ensure the effective operation of facilities, requiring strong leadership and organizational skills.
Health CareHospitalMedicalNon Profit
Responsibilities
Leadership
Supervises administrative and special events staff. Acts as a liaison between staff, physicians and leadership
Conducts all aspects of staff employment, i.e. interviewing, performance appraisals, disciplinary actions, etc. Maintains time cards and reports total hours worked to payroll. Maintains accurate employee files. Defines and assists with continuing education for all staff
Demonstrates a positive customer attitude/behavior. Reacts in a timely manner to resolve complaints and/or employee conflict. Maintains open communication with hospital departments, administration, physicians, and Board members
Program Management and Daily Operations
Manages difficult executive calendaring for meetings and special events. Processes invoices and approves payments for supplies and special events
Manages and allocates responsibilities of administrative staff, special events coordinator, and office space, as well as assesses staff performance, complete work orders, and input IT tickets
Prepares all capital requests for the region. Prepares agenda, takes minutes, tracks each item and progress on processing and execution
Maintains up-to-date expense reports for multiple executives. This includes maintaining receipts and coding payments appropriately
Performance Improvement and Quality
Well-versed in departmental procedures and policies and can actively discover new ways to complete administrative tasks more efficiently
Administers and tracks the executive team time off, professional development, etc
Maintains open communication with all hospital departments and Baton Rouge market offsite campuses on behalf of executive leadership
Special Projects
Leads support functions for diversified and evolving projects in an independent manner and requires the ability to service in an advisory and supervisory capacity to others
Excellent communication and organization skills
Project tracking with Gannt charts and other systems within office applications
At the direction of multiple executives, supports various special projects that support the Baton Rouge Region as a whole. This may include system service awards, executive retreat events, Baton Rouge Region fundraising (United Way, American Heart, food bank) initiatives, system FSA banquets, strategic planning retreats, etc
Qualification
Required
Five (5) years minimum of relevant experience with at least two (2) years of Supervisory or higher leader experience
Bachelor's Degree in Healthcare Administration, Business Administration, or a Related Field
effective communication
business acumen
customer service
interpersonal
business writing
planning and organization
active listening
attention to detail
technology and software
Microsoft
Company
Our Lady of the Lake Health
Our Lady of the Lake is a not-for-profit 850-bed medical center in Baton Rouge, Louisiana with more than 7,300 employees committed to building a healthy community through excellence in patient care and education.
5001-10000 employees
Funding
Current Stage
Late StageLeadership Team
Jennifer Clowers
Regional Chief Financial Officer
Logan Austin, MSHA, MBA
SVP, Chief Operating Officer
Recent News
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