IntePros · 5 hours ago
Project Administrator
Plymouth Meeting, PA
Contract
Onsite
Entry Level
$25/hr - $27/hr
1+ years expIntePros is currently looking for a Project Administrator to work with a leader in the environmental engineering industry. In this role, the Project Administrator will provide administrative and accounting support to site investigation and remediation and environmental management practice areas, interacting with clients, vendors, and subcontractors as needed.
ConsultingInformation TechnologyStaffing Agency
Hiring Manager
Aine Lavin
Responsibilities
Read and interpret contract provisions and set up accurate project information in the accounting database in accordance with contract terms and Company policies, including, but not limited to:
Contractual elements provided on project initiation forms: contract value, budget level, scope of services, fee types, payment terms and proper authorization
Verify and/or edit project rate schedules and demographic data provided by Project Managers
Ensure appropriate mark-ups, tax components and invoice masks are in-line with contract provisions
Review employee expense reports in a timely manner to facilitate payment and processing. Understand the expense reporting process and perform required unit pricing data entry in addition to any necessary corrections
Understand the timesheet flow as it relates to labor, class codes and project billing
Within established deadlines, initiate billing cycle by generating and distributing prebill reports, facilitate edits per the Project Manager’s direction and finalize invoice with all required attachments and documentation. Submit invoices to corporate accounting for posting and to client as instructed by Project Manager
Track accounts receivable and accounts payable as needed for project processing
Assess project revenue by accurately identifying variances and making necessary budget changes; enter percent complete as instructed by Project Manager or designated employee; and complete all tasks in accordance with monthly accounting closing schedule
Generate established systems reports, as required
Assist with other office administrative functions as needed, such as filing, sorting mail, word processing, assisting with travel arrangements and office meeting set-ups
Qualification
Required
Associate's degree with a major in accounting or finance
At least 1 year of related project administration experience for a professional services firm, preferably in an engineering environment, or equivalent combination of education and experience
Ability to read and comprehend moderately complex instructions, contracts and subcontract agreements, correspondence, and memoranda; and ability to effectively write moderately complex correspondence and memoranda
Knowledge of job costing, contract file administration and comprehension of project revenue
Working knowledge of Microsoft Office and proficiency in Excel
Accurate data entry, writing and editing skills
Ability to work in a fast paced, detail and deadline-oriented environment and manage multiple projects simultaneously
Ability to effectively present information to Project Managers, and other internal clients
Valid U.S. driver's license and a satisfactory driving record for business errands
Preferred
Prior experience with BST
Company
IntePros
IntePros is an established, woman-owned, privately-held technology and business services consulting agency committed to building long-term relationships and helping more companies leverage the power of a more diverse workforce.
201-500 employees
H1B Sponsorship
IntePros has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (3)
2024 (3)
2023 (6)
2022 (7)
2021 (6)
2020 (13)
Funding
Current Stage
Growth StageLeadership Team
Loren Kovalcik
CEO
Company data provided by crunchbase