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IND HEMP · 13 hours ago

Executive Assistant and Communications Coordinator

Fort Benton, MT

Full-time

Onsite

New Grad, Entry Level

IND HEMP is an agriculturally based business producing high-quality industrial hemp products. They are seeking a highly organized Executive Assistant & Communications Coordinator to support the CEO with executive assistance, social media management, and industry advocacy initiatives.

AgricultureFarming

Responsibilities

Manage the CEO’s calendar, scheduling, and travel logistics

Prepare meeting agendas, take notes, and track follow-up action items

Draft and manage correspondence and internal/external communications

Anticipate scheduling conflicts, meeting preparation needs and shifts in priorities

Support document management and organization using Microsoft 365 (Outlook, Teams, Word, Excel, SharePoint)

Handle Company confidential and other sensitive information with discretion and professionalism

Support the CEO’s involvement in industry trade associations, coalitions, and advocacy initiatives

Coordinate meetings, working groups, and stakeholder communications

Prepare briefing materials, agendas, and follow-up documentation

Track timelines, deliverables, and commitments across multiple organizations

Assist with research and background preparation on industry or policy-related topics

Manage the CEO’s social media presence across LinkedIn, Instagram, TikTok, X, and YouTube

Develop and maintain content calendars and posting schedules

Schedule posts using platform-native or third-party tools

Monitor and actively engage with comments, messages, and mentions

Track and report on performance metrics including reach, engagement, growth, and watch time

Identify trends, formats, and insights to inform content strategy

Assist with basic photo/video editing and graphic creation using tools such as Canva, CapCut, or Adobe Express

Identify and support earned media opportunities, including podcasts, interviews, panels, and features

Assist with outreach to media contacts, podcast hosts, and collaborators

Coordinate scheduling and logistics for media appearances and partnerships

Track media placements, collaborations, and outcomes

Qualification

Microsoft 365Social media managementWritten communicationPhoto/video editingOrganizational skillsAnalytical mindsetProactiveJudgmentDiscretionAttention to detail

Required

Bachelor's degree in Communications, Marketing, Public Relations Business, Political Science, or a related field - OR - equivalent relevant work experience in executive support, communications, marketing or media

Proficiency in Microsoft 365 (Outlook, Work, Excel, Teams, SharePoint)

Strong written and verbal communication skills

Familiarity with social media platforms and basic analytics

Strong organizational skills and attention to detail

Ability to manage multiple priorities in a fast-paced environment