Ghent University · 1 week ago
ACCOUNTING SPECIALIST
Upper Marlboro, MD
Full-time
Onsite
Mid Level
$52K/yr - $75K/yr
3+ years expGhent University is seeking an Accounting Specialist who is detail-oriented and responsible for maintaining accurate student accounts receivable records. The role involves data collection, billing, tracking, and collection of funds, as well as supporting various financial processes and ensuring compliance with relevant regulations.
Higher Education
Responsibilities
Complete data entry for monthly billing of tuition and related services provided to students; cross reference billing records to internal student data systems to ensure accuracy regarding dates, times, attendance, missing or duplicate entries
Reconcile student billing to the students’ IEPs to ensure services rendered are compliant with IEP requirements
Coordinate and assist in the process of Medicaid billing
Transfer student billing data into accounting system, prepare, print and submit invoices to individual counties monthly in accordance with all company, county, district and state deadlines
Monitor student enrollment and discharges in the student database system and update student billing systems to reflect all changes
Complete cost sheets for each Maryland State Department of Education (MSDE) student upon enrollment, discharge and when changes occur to approved related services, calculate expected annual costs for student tuition and related service and submit to the funding counties to be forwarded to MSDE, ensure cost sheets are completed accurately for each enrolled student, reconcile student billing to cost sheets to ensure end of fiscal year compliance
Review all payments received from counties, compare payments received to invoices issued to ensure payments are accurate or if adjustments are necessary
Work with school personnel and leadership to secure information regarding all related services billing and tuition charges, work with school personnel to resolve any problems to ensure accurate billing and to maximize collections of accounts receivable
Transmit bank deposits by remote system upon receipt, document receipt of all deposits in accordance with department guidelines
Monitor county partnership billing, calculate and project full-time equivalent (FTE) requirements, maintain billing documentation for tuition and related services delivery and submit to counties by deadlines, act as liaison with county agencies on all aspects of the partnership billing
Maintain Cash Receipt journal for general ledger posting, record all deposits by account codes monthly as a reconciliation tool to bank statements
Meet departmental deadlines with respect to billing and collections duties to maintain adequate cash flow for company operations
Coordinate and assist with tracking all grants and reimbursements
Assist Accounts Payable quarterly as the backup to process vendor payments
Assist the Director of Finance with monthly reporting and provide administrative support as needed
Prepare for and assist with the annual audit process, compile reports, records and files that reflect proper accounting practices and principles were adhered to and appropriate documentation is available and accurate
Maintain knowledge of state and federal laws that apply to accounts receivable rules, guidelines, policies, practices and procedures, help to develop departmental goals, objectives and systems to maintain compliance and to maximize departmental efficiency, interpret and communicate finance related information to appropriate staff and assist with updates to the Finance policy and procedural manuals
Demonstrate commitment to continuous improvement and professional development, actively participate in applicable staff development activities
Consistently model and implement the company’s core values to incorporate Teamwork, Work Ethic, Integrity, Respect and Leadership into positive behaviors while at work
Comply with all The Foundation Schools’ policies, rules, protocols and procedures
Complete other duties as assigned
Qualification
Required
Bachelor's degree or higher in Business Administration, Finance, Accounting or related fields required
Three or more years of experience in the Accounting or Finance
Experience with general ledger, accounts receivable, and accounts payable practices
Experience working with financial databases and billing systems
Proficiency in Microsoft Excel
Knowledge of Generally Accepted Accounting Principles (GAAP) and practices
Utilize basic office equipment such as computer, telephone, fax, copier, etc
Complete reports and data input while using a variety of programs including accounting and billing systems
Maintain a professional demeanor and relationship with all levels of employees and community partners
Work positively and collaboratively with others
Maintain a professional work ethic and meet the standards of professionalism including appropriate confidentiality, dress, attendance and timeliness
Demonstrate effective time management and organization skills
Prioritize & plan work activities
Use time and resources efficiently, set realistic action plans and goals
Speak clearly and be understood by others
Read and express thoughts in a written format
Possess and demonstrate a high level of mental and emotional balance
Respond quickly and tactfully to crisis situations while using critical thinking to assess problems
Work with minimum supervision and meet deadlines
Preferred
Knowledge of student billing system is a plus
Company
Ghent University
Ghent University is a public research university located in Ghent, Belgium.
5001-10000 employees
Funding
Current Stage
Late StageRecent News
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2025-11-07
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