Russell Tobin · 3 days ago
Executive Assistant
SLC Metro Area
Full-time
Hybrid
Mid Level
$29/hr - $29/hrRussell Tobin is seeking a highly organized and professional Executive Assistant to join the XIG Assistants Team. This role supports a fast-paced environment and involves providing executive and administrative support, managing complex calendars, and coordinating travel arrangements.
ConsultingHuman ResourcesLegalStaffing Agency
Hiring Manager
Mariana Palitó Melo
Responsibilities
Provide day-to-day executive and administrative support across teams, offering coverage as needed
Coordinate travel arrangements and process high-volume expense reports and invoices
Manage complex calendars across multiple time zones and prioritize meeting requests
Arrange internal and client meetings (on/off campus), including conference rooms, catering, guest registration, and materials
Answer incoming calls and take detailed messages while interacting professionally with senior leaders and clients
Perform general administrative tasks (invoicing, time entry, scanning, filing, mailing, archiving, ad hoc projects)
Handle highly confidential and sensitive information with utmost discretion
Act as an integral member of the support team, maintaining awareness of priorities
Adhere to compliance regulations and obtain required approvals
Qualification
Required
Strong judgment and discretion when handling confidential information
Excellent communication skills (written & verbal) with a professional demeanor
Calm under pressure with the ability to multitask and prioritize effectively
Detail-oriented with exceptional organizational skills
Team player with strong interpersonal skills; able to collaborate locally and globally
Comfortable providing remote support across multiple locations
Proactive, self-starter, and quick learner with strong problem-solving skills
High level of integrity, professionalism, and diplomacy
Proficient in MS Word, Excel, PowerPoint, Outlook, Zoom
Experience with expense platforms such as SAP Concur
Company
Russell Tobin
Russell Tobin is a staffing and recruiting company that provides recruitment and staffing advisory services.
Founded in 2010
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
John Woronowich, JD
Vice President - Search, Staffing & Embedded Partnerships
Ashley Steger
Director of Talent Acquisition and People Operations- Embedded Partnerships
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