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Alaka`ina Foundation Family of Companies · 3 hours ago

Program Manager

Norco, CA

Full-time

Onsite

Senior Level

5+ years exp

The Alaka`ina Foundation Family of Companies is a fast-growing government service provider seeking a Program Manager to support their government customer. The role involves overseeing Military Facilities Operations & Maintenance contracts, ensuring compliance with safety and environmental standards, and managing a team of program personnel.

CharityCommunitiesGovernment

No H1B

Security Clearance Required

U.S. Citizen Only

Responsibilities

Provide Program Management support over Military Facilities Operations & Maintenance (O&M) Contract

Responsible for the performance of the contracted scope of work and has full authority to act for the company on all matters relating to daily support of contract requirements. Prior to any absence, ensure the alternate Acting Program Manager has been crossed trained for him/her to pick up any outstanding duties and carry out day-to-day responsibilities

Serve as Direct Supervisor for up to twenty-five (25) program personnel

Ensures adequate number of people with the necessary technical, professional and management skills and expertise are always on hand to ensure work on facilities are performed to code, contract requirements, and with best industry practices

Ensures and when necessary, documentation tasks such as records, documents, inspections, reports, correspondence, calibrations, calculations, and all other documents and records, together with any charts, graphs, tables, illustrations, photographs, images, and other illustrative, explanatory, historical, or analytical material, related thereto or independent thereof, regardless of the medium (or media)

Ensure that all equipment and systems supporting the NSWC Corona ISS program at all locations are maintained as part of the preventive maintenance program and in accordance with documented specifications for each asset

Ensures environmental compliance; supports audits and inspections; and supports documentation of all work performed under this contract

Ensures Site Safety compliance; supports audits and inspections; and supports documentation of all work performed under this contract

Ensures appropriate equipment and warranty information is properly kept in the Governments ARCHIBUS program database

Responds to all Emergency/Urgent telephone calls outside of normal work hours within one (1) hour

Ensures company personnel are available and on the job site and working within one (1) hour after receipt of any Emergency/Urgent call received outside normal work hours

Responsible for providing services as needed to reduce disruption to mission activities. Ensure that any action or outage that will change the primary function or performance of any building system is performed during a time that will least likely disrupt mission activities. This will require major activities on core systems to be performed during a later shift, on weekends, holidays or during outage periods. As the Program Manager, it is his/her responsibility to ensure that all labor, tools, supplies and equipment for these efforts are documented for customer visibility

Ensures that the Government owned ARCHIBUS system is used to plan, manage, schedule, track, record and fully document all work performed. Maintain and update the ARCHIBUS database to include the complete equipment inventory, job plans, Preventive Maintenance Orders (PMO)s, Corrective Maintenance Orders (CMO)s, Project work Orders (PWO)s (i.e., unscheduled maintenance and/or repair work), labor and materials data, subcontractor services, and any other data elements as specified by the customer

Ensure that personnel operating the ARCHIBUS system are adequately trained. Conduct ARCHIBUS training of personnel to assure proficiency in tasks such as data input, databases, graphics, report outputs, processing, as well as concepts of facility maintenance, operation & repair

Ensures that personnel operating and performing preventive maintenance on the building systems, or working around these systems, shall be fully trained, experienced and certified/licensed where required by federal, state or local law for performing the required tasks to ensure that all systems meet required health, safety and environmental standards

Ensures that, before performing Operations and Maintenance duties, all maintenance personnel have received the necessary O&M training/certificates concerning their respective responsibilities for any specific software required, systems, and/or equipment. Training records shall be captured for employee records and kept available for management and client review

Ensures all personnel performing under this contract are informed of, and execute their daily duties respective of, the Company Safety Program and the Government approved “Safety Plan”

Meet with a Government Representative on a weekly basis for task updates and attend weekly and monthly staff meetings

Provide analysis of trends, cost forecasts, and recommendations related to skills and labor category requirements, workload planning and task management for the performance of the assigned tasks

Submit a monthly personnel roster

Provide a written monthly status report for each subtask to the Task Order Manager and to the individual subtask manager or designated Government Representative. The monthly report shall address progress toward program milestones and performance measures

Provide a monthly financial report, which shall address the status of funding

Provide Check In and Check Out Reports as required, the Management Plan, the Accident/Incident report and the Training Planning Process Methodology Report

Reassign work and apply workload balancing as needed when imitations/restrictions affect task completion or progress

Perform daily safety checks, walk abouts and quality assurance checks on employees for all taskings

Qualification

Program ManagementO&M OperationsConstruction ManagementHVAC KnowledgeElectrical CodesSafety ComplianceTeam BuildingPhysical FitnessCommunication SkillsProblem-Solving Skills

Required

Bachelor's Degree Preferred

Minimum of five (5) years' experience managing Government/DoD programs/contracts

Must be highly adept in all aspects of O & M / construction operations including planning, scheduling, staffing, recruiting, management, training, teambuilding, estimating, contract negotiation / management, budgets and expense control, logistics, site operations, subcontractor management, safety, security, risk management, quality control, commissioning, and reporting

Must possess detailed knowledge of construction and maintenance processes and systems including HVAC, mechanical, electrical, specialized piping and cost estimating

Thorough working knowledge of electrical building codes, OSHA requirements and other safety codes

Skilled in O&M and facilities management in classified venues requiring strict attention to security measures

Highly developed troubleshooting and problem-solving skills, providing innovative solutions to complex issues and problems by quickly identifying the root cause of difficulties

Possess excellent written and oral communication skills. Clear and articulate speaker; concise and effective writer with a reputation for quickly establishing / maintaining effective rapport with individuals of diverse backgrounds

Medically and physically fit and capable of completing demanding tasks under adverse conditions

Must pass an annual 'Fit for Duty' physical and meet all the necessary medical requirements to wear all types of respirators and perform the physical requirements of the job

Must pass the required respirator fit test and maintain the requirement

Must be physically able to climb all types of ladders, a-frame, vertical, extension etc

Must be physically able to climb up on and maneuver on raised walkways and platforms with limited access

Must be U.S. Citizen

Must have or be able to obtain and maintain an Active Secret Clearance