Apply on Employer Site

Anne Arundel County Public Schools · 2 days ago

School Secretary II - Woodside Elementary

Glen Burnie, MD

Full-time

Onsite

Mid Level

3+ years exp

Anne Arundel County Public Schools is seeking a School Secretary II to support the principal at Woodside Elementary. The role involves performing administrative and clerical tasks, managing communications, and supervising office personnel to ensure the efficient operation of the school office.

EducationHigher EducationNon ProfitPrimary EducationSecondary Education

H1B Sponsor Likely

Responsibilities

Serves as secretary and office assistant to a school principal, and relieves him/her of many administrative details as assigned

Receives and screens visitors and telephone calls. Ascertains the nature of their business. Handles routine matters and details accordingly. Keeps principal informed of developments that have occurred in his/her absence

Keeps principal's calendar. Schedules appointments and parent/teacher conferences. Resolves conflicts due to cancellations/changes. Reminds principal of appointments and makes all necessary arrangements

Interprets and orally conveys messages, instructions, procedures, or practices for principal to subordinates acting with tact, discretion, and authority for carrying out same

Maintains subject-matter files, records, lists, and/or indexes in accordance with the work of the principal. Types referrals, and sets up confidential files as appropriate. Exercises initiative in revising such systems to meet future needs

Receives, screens and distributes incoming and outgoing mail. Handles routine matters

Performs and/or assigns bookkeeping and banking transactions and related accounting activities

Registers new students. Prepares student cumulative folders. Completes CR, SR, SIF, and related records

Transfers and withdraws students. Completes and processes all related documents as required

Keeps employee time records and payroll forms. Completes and/or verifies overtime, leave, and substitute forms accordingly

Calls and arranges for substitutes as assigned. Maintains current substitute teacher list

Schedules after school use of building. Completes request forms. Submits monthly report

In the absence of the Health Aide, administers first aid. Contacts parents regarding absentee or illness at school. Assists in maintaining and updating for distribution the confidential medical list

Schedules and makes arrangements for field trips

Compiles, completes, and submits required reports including: monthly student attendance, monthly financial, vandalism, fire drill,federally connected survey, insurance, Kindergarten enrollment, projected staff report, and others as directed

Types a variety of correspondence, requisitions, memoranda, PTA communications, school bulletins, student handbook, test materials, and others

Assigns, coordinates, and supervises work of other clerical office personnel, as applicable. Promotes teamwork and team spirit in office

Operates standard office machines and equipment. Inventories supplies. Assembles and types ABC supply order. Receives, checks in, and distributes such supplies

Maintains good public relations with parents, students, general public, citizen groups, and professional organizations in representing the principal

Attends various school meetings, takes minutes, types and distributes minutes

Performs other related duties as assigned within the same classification or lower

Qualification

Secretarial experienceOffice procedures knowledgeTyping proficiencyComputer skillsBilingual/BiliterateBookkeepingRecord managementPublic relationsTeamworkCommunication skills

Required

High School Diploma or Equivalency Certificate required

Three (3) years recent progressively responsible secretarial work experience of which at least two (2) years shall have been in connection with school operations required

Or an equivalent combination of education and experience which provides the required knowledge, skills, and abilities deemed sufficient to prepare the employee to successfully perform the duties of the position

Demonstrated ability to type forty (40) words per minute

Proficiency in the operation of personal computers including word processing, spreadsheet, data base management, and desktop publishing. Ability to use school based financial, student, and human resources records management systems

Thorough knowledge of office practices and procedures, business English, spelling, bookkeeping, and commercial arithmetic

Ability to train, instruct, assign, coordinate, and supervise the work of other clerical office personnel and student assistants

Ability to exercise courtesy, tact, and diplomacy in dealing with students, parents, administrators, other employees, and the general public

Considerable knowledge of Board of Education and school operations, policies, and procedures

Ability to exercise independent judgment and discretion in applying and interpreting school policies and procedures

Ability to maintain confidential and important operating records

Demonstrates ability to effectively work and communicate with diverse populations

Bilingual/Biliterate If assigned to bilingual program, bilingual and biliterate in targeted language native or near native required

Hold or be eligible for Notary Public issued by Maryland Secretary of State required

Preferred

Some College Level Courses specialized secretarial and/or commercial business courses including office procedures, bookkeeping, record management, typing, and shorthand preferred

Demonstrated proficiency with business technology applications (e.g. Video/Web Conferencing, Microsoft Office Suite -Word, Excel, Outlook, and/or PowerPoint preferred)

Company

Anne Arundel County Public Schools

Glassdoor3.3

Anne Arundel County Public Schools is a public school district that operates elementary, middle, and higher educational institutions.

Annapolis, Maryland, USA

10001+ employees

https://www.aacps.org/

H1B Sponsorship

Anne Arundel County Public Schools has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (29)

2024 (23)

2023 (34)

2022 (25)

2021 (6)

2020 (3)