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ARMADA, Ltd. · 15 hours ago

Administrative Support Assistant

180 Ted Turner Drive Southwest, Atlanta, GA 30303, USA

Full-time

Onsite

Mid, Senior Level

5+ years exp

ARMADA, Ltd. is seeking an Administrative Support Assistant to perform diverse secretarial and administrative duties in support of a designated Program Office and/or Senior Manager. The role involves providing independent administrative support, maintaining schedules, managing data, and assisting with travel and financial tasks.

HardwareManufacturingMobile

Growth Opportunities

No H1B

Security Clearance Required

U.S. Citizen Only

Responsibilities

Provide independent administrative and clerical support with minimal supervision

Serve as a liaison for office procedures, services, and administrative inquiries

Answer and route phone calls and emails; welcome visitors and guests

Maintain filing systems (electronic and hard copy) and office records

Provide backup support for the Executive Assistant as needed

Maintain calendars for senior staff and coordinate meetings, conference calls, and events

Prepare meeting materials, take minutes, and track follow-up action items

Coordinate conference rooms, call lines, and meeting logistics

Collect, enter, track, and maintain program data in automated systems

Compile data for recurring reports, deliverables, and management briefings

Perform basic data analysis and prepare draft reports and summaries

Conduct system searches and retrieve information from multiple databases

Support timekeeping functions (WebTA), including validation, audits, and reporting

Assist with travel coordination and preparation of travel authorizations and expense reports

Track expenditures and assist with draft monthly expense reports

Coordinate IT service requests and track completion

Utilize and support systems such as WebTA, Concur, SharePoint, and other federal platforms

Assist mission support staff, including finance, CORs, property, security, and human capital liaisons

Support training coordination, instructor logistics, and material distribution

Assist with program data collection, compliance tracking, and documentation dissemination

Perform special projects, research requests, and other administrative duties as assigned

Other duties as assigned

Qualification

Microsoft OfficeData ManagementOral CommunicationTyping SkillsProblem SolvingProject CoordinationInterpersonal SkillsWritten Communication

Required

Ability to obtain, and maintain a Secret security clearance

Ability to use a personal computer and various software applications, including (but not limited to): Databases used to track organizational information

Accurate typing skills with a minimum speed of 40 words per minute

Proficiency in Microsoft Office computer software applications, including Word, Excel, PowerPoint, SharePoint, Visio and Access

Establishment and maintenance of a comprehensive file system

Possess knowledge of procedures to formulate, compile, and organize documents and reports

Skilled in oral communication, interpersonal skills, and written communication

Ability to coordinate varied administrative projects simultaneously

Must possess problem solving skills and be able to conduct independent research

An AA, BS or BA degree is highly preferred OR in lieu of degree five (5) years of experience as an Administrative Assistant/Secretary assisting Administrators at/or equivalent to the GS-12 and GS-13 grade level